Accounts Payable Specialist

1. Purpose

This position provides accounting support to the Accounting and Management Team.

1. Scope

Accounts Payable Specialist is responsible for day-to-day financial transactions including Accounts Payable, corporate credit card reconciliations, and various other transactional tasks. Analyze data and prepare financial documents and reports for internal and external purposes. Works under general supervision, within established work parameters, with few direct instructions. Carry out routine and non-routine tasks with occasional review by supervisor. Perform professional work requiring knowledge of generally accepted accounting principles (GAAP) and practices, with a good understanding of the concepts, theories, principles, practices, and terminology of accounting.

1. Responsibilities

Accounts Payable Specialist is responsible for all Accounts Payable functions for the company and preparing worksheets and schedules for supporting the Financial Statements.

1. Specific Duties

• Manage Accounts Payable using accounting software and other programs.
• Verify all business transactions are reasonable and have appropriate authorization.
• Research invoice discrepancies between suppliers and receiving department.
• Establish and maintain relationships with new and existing vendors.
• Works closely with the Quality Engineer to make sure suppliers are debited for non-conforming, defective and/or warranty product.
• Prepare monthly South Dakota Sales and Use Tax Return.
• Manage annual 1099 project. Collect W-9 form from suppliers, understand IRS requirements for 1099's, determine which suppliers meet the IRS requirements and submit files to Accounting Firm to prepare and file 1099s.
• Responsible for auditing employee expense reports for compliance with IRS reporting requirements as well as with ATS travel guidelines.
• Compliance with business unit operational policies and procedures.
• Responsible for updating and revising Accounts Payable work instructions.
• Assist Management Team with administrative projects as needed.
• Participate on project teams or committees as required.
• Participate in year-end physical inventory.
• Prepare schedules/reports for external auditors as required.
• Responsible for various other accounting reports or duties as assigned.
• Provide assistance to other departmental staff.
• Position could involve working indoors and outdoors with exposure to mechanical/moving parts, hazards, dust, dirt, odors, irritants, and high noise.

1. Reporting Structure

Reports to CFO

1. Required Skills / Experience(s) / Education / Certification

• High School diploma or equivalent with at least five years of experience in accounting. Associates Degree or higher in accounting, finance, business administration or related field a plus but not required, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of generally accepted accounting principles and practices.
• Must be detail oriented and have proficient data entry skills.
• Proficient in Excel and Microsoft Office applications.
• Experience with JD Edwards Software or XPPS (MRP) Software preferred.
• Manufacturing experience preferred.
• Good communication skills, both written and verbal.