Senior Municipal Court of Record Clerk

Job Title

Under general direction is responsible for providing support, guidance, and training to a group of employees, in an assigned section, who perform a variety of clerical and/or technical duties in support of Municipal Courts. Exercises direct supervision over assigned staff. Work Location Frank D. Wing Municipal Court Building, 401 S. Frio, San Antonio, Texas 78207 Work Hours 7:30 a.m. - 4:30 p.m., Monday - Friday

Essential Job Functions

• Provides the direction and guidance of work activities including assigning, monitoring, and reviewing the tasks and duties performed by employees in assigned section.
• Trains employees on policies, procedures, and methods used in assigned section.
• Ensures calculations and collection of fees, fines, and court costs received are based on judicial orders, and are in compliance with state laws and City ordinances.
• Assists in the formulation of policies and procedures for the assigned department; ensures compliance with current City and department rules and regulations.
• Performs general administrative support functions.
• Responds to inquiries from the general public, attorneys, police, and other agencies.
• Researches, compiles and analyzes data for special projects and various reports; prepares reports outlining progress of projects; documents, problems and issues.
• May participate in the preparation of the division budget; assists with monitoring and reviewing expenditures; provides information to appropriate department staff.
• May oversee the proper discarding of archived files for the Municipal Courts.
• May organize and maintain filing systems; maintain records related to specific areas of assignment.
• May respond to and resolve difficult and sensitive citizen inquires and complaints.
• Reviews National Crime Information Center, Texas Crime Information Center, Texas Department of Public Safety (NCIC/TCIC/DPS) databases for criminal histories, warrant records and driving records.
• Updates NCIC/TCIC databases with warrant records and conviction records reported to DPS.
• Performs related duties and fulfills responsibilities as required.

Job Requirements

• Two (2) years of college from an accredited college or university.
• Two (2) years of general office or administrative experience to include one (1) year of lead work experience.
• Applicants for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following will result in being disqualified for this position: Felony Convictions, Felony Deferred Adjudication, Class A & B Misdemeanor Deferred Adjudication, Class B Misdemeanor Convictions, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and Family Violence Convictions.
• Valid Class 'C' Texas Driver's License.
• Valid Texas Crime Information Center and National Crime Information Center (TCIC/NCIC) Certification within one (1) year of employment and re-certified yearly.
• Must maintain Texas Law Enforcement Telecommunications System Access (TLETS) eligibility for continued employment in position (TLETS provides access to TCIC and NCIC).
• Must obtain the Municipal Court Clerk Certification, Level II, within eighteen (18) months of date of hire.
• Preferred Qualifications
• Bachelors degree in Business Administration, Criminal Justice.
• 4 years of being in a lead or supervisor position.
• Municipal Court Clerk Certification Level I.

Applicant Information

• Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.
• Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.
• Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application.
• If selected for this position, official transcripts, diplomas, certifications, and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.

Knowledge, Skills, and Abilities

• Knowledge of principles and practices of organization and management.
• Knowledge of computer and software applications.
• Knowledge of English usage, spelling, and punctuation.
• Knowledge of research, statistical and data collection methods.
• Knowledge of business letter writing and basic report preparation.
• Knowledge of business mathematics.
• Knowledge of record keeping procedures and practices.
• Knowledge of applicable Federal, State and local news and regulations.
• Knowledge of the court system.
• Knowledge of legal terminology.
• Skill in utilizing basic office equipment.
• Ability to provide excellent customer service.
• Ability to become a Notary Public in the State of Texas.
• Ability to maintain confidential data and information for division, section, or office staff.
• Ability to interpret judicial orders.
• Ability to perform all the physical requirements of the position with or without accommodations.