Administrative Receptionist - Security

Join Our Team as a Administrative Receptionist at GardaWorld

Are you ready to elevate your career? Join GardaWorld, where we empower our team members to excel and grow professionally. As part of the Administrative Support team, you will be immersed in a dynamic and fast-paced environment. This highly visible position requires a strong individual who pays excellent attention to detail, possesses exceptional organizational skills, and has a passion for customer service. Step into a role where your contributions truly matter and help us advance our mission. Ready to make an impact? Apply now!

What’s in it for You:

• Competitive Salary: $20 . 00 / hour

• Work Site Location: 100% Onsite at Phoenix branch office. Phoenix, AZ

• Set Schedule: Monday through Friday, 8:30 a.m. to 4:30 p.m.

• Comprehensive Benefits: Medical, dental, and vision insurance plans, 401(k) with employer matching contributions, paid time off (PTO) policy, paid holidays, disability coverage, and life insurance options.

• Career Growth: Career growth opportunities at GardaWorld

Your Responsibilities:

• Maintain office services by organizing office operations and procedures, designing filing systems, reviewing and approving supply orders, and monitoring clerical functions

• Establish and maintain corporate vendor relationships to achieve the best possible rates for services provided to the corporate office.

• Order flowers/gift baskets for bereavement on behalf of Garda.

• Provide administrative assistance to the senior leadership team as needed.

• Oversee scheduling of corporate conference rooms and maintenance of technology and supplies.

• Ensure all refrigerators are stocked prior to meetings and provide meals for meetings upon request

• Reconcile receipts with corporate AmEx card statements. • Plan and execute corporate office events as needed.

• Manage the upkeep of the office by maintaining open lines of communication with building management.

• Update and manage key card and keypad access to the building (corporate and STL offices).

• Distribute information supplied by building management that will affect those in the corporate office (fire alarm testing, parking lot maintenance, etc.).

• Answer phones and provide back-up assistance for the Administrative Receptionist.

Your Qualifications:

• At least 21 years of age or older

• Minimum 2 years of corporate office reception or admin experience is required

• Excellent interpersonal skills to interact with people from diverse backgrounds.

• Ability to present a professional image and effectively represent the organization

• Strong networking skills and willingness to collaborate across different teams and projects

• Familiarity with corporate, professional environments

• Understand and meet the expectations of receptionists.

• Highly collaborative, taking ownership and building trust with stakeholders

• Keen attention to detail

• Proficiency in Google Suite

• Strong verbal and written communication skills

• Ability to follow instructions, train others, and think creatively to solve problem

• Desire for growth within the team and organization

• High school diploma or equivalent

• Possess First Aid/CPR/ERT training for emergencies.

Your Skills and Competencies:

• Excellent written communication and composition

• Maintains professionalism in all interactions

• Work experience in an administrative capacity

• Self-motivated to see job tasks through to completion

• Experience working in Microsoft Office suite products (Outlook, Excel, Word, Teams, etc.)

GardaWorld: Make the World a Safer Place

In the United States, GardaWorld Security remains the only guarding security company certified by Great Place to Work. This could be more than a job - 26% of our corporate employees started as frontline workers.

GardaWorld Security is a global champion in sophisticated and tailored security solutions, employing and training highly skilled and dedicated professionals across the globe, offering a wealth of opportunities to individuals looking to gain experience and develop professionally in a growing industry.

It is the policy of GardaWorld Security Services to provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, veteran status, or disability in accordance with applicable federal laws. In addition, GardaWorld Security Services complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment including, but not limited to hiring, placement, assignment, promotion, termination, layoffs, recalls, transfers, leaves of absence, compensation, and training. It is also the policy of GardaWorld Security Services not to honor requests that employees be assigned on the basis of sex or any other classification protected by law, unless such request is based on a bona fide occupational qualification for that assignment.