Administrative Assistant I

Title: Administrative Assistant I

Department Org: Medicine - 107570

Employee Classification: B1

Bargaining Unit: AFSCME-HSC

Primary Location: HSC C

Shift: 1

Job Description:

Under general supervision, the Administrative Assistant will provide all aspects of secretarial support in the Department of Medicine. This position works directly with physicians to ensure smooth division operations.

Minimum Qualifications:

Education/Qualifications/Knowledge, Skills & Abilities

1. High School Diploma or equivalent required. Associates Degree in secretarial science, office administration, business administration or related area preferred, or two years of relevant related experience preferred.

2. Minimum of two years of experience in an academic or research-related office setting.

3. Excellent verbal and written communication skills; able to compose own correspondence and ability to gain the confidence of others.

4. Excellent interpersonal skills to work appropriately with faculty, administration, and ancillary personnel.

5. Mastery of accepted general office practices required. Demonstrates knowledge of protocols unique to the division within probationary period.

6. Ability to perceive and understand broad objectives and to organize time and material toward same. Ability to multitask.

7. Working knowledge of Microsoft Office including but not limited to Word, Excel, and Power Point.

8. Must be a self-starter.

9. Must demonstrate attention to detail.

Communication And Other Skills:

1. Ability to demonstrate professionalism in all communications. Possesses excellent communication, written, oral and interpersonal skills including telephone etiquette.

2. Ability to maintain confidentiality.

3. Ability to learn new technology as relevant.

4. Ability to work with a diverse group of faculty, staff, residents, and students.

5. Ability to be flexible and manage several tasks simultaneously.

6. Ability to work with minimum supervision.

7. Must have excellent organizational skills, be detailed-oriented and be able to manage several tasks at one time.

8. Ability to work independently as well as in a team setting.

Preferred Qualifications:

Experience working with medical students and residents preferred.

Experience using Epic preferred.

Conditions of Employment:

To promote the highest levels of health and well-being, the University of Toledo campuses are tobacco-free. Pre-employment health screening requirements for the University of Toledo Health Science Campus Medical Center will include drug and other required health screenings for the position.

Equal Employment Opportunity Statement:

The University of Toledo is an equal opportunity employer. The University of Toledo does not discriminate in employment, educational programs, or activities on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status, or political affiliation.

The University is dedicated to attracting and retaining the best and brightest talent and fostering a culture of respect.

The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact HR Compliance at View email address on click.appcast.io or View phone number on click.appcast.io between the hours of 8:30 a.m. and 5 p.m. or apply online for an accommodation request.

Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the UToledo Main Campus.

Advertised: 09 Dec 2025 Eastern Standard Time

Applications close: