Facilities Project Management Specialist

Job Description

Job Description

Description:

Position Summary: The Facilities Project and Safety Specialist is an entry-level role assisting in planning, coordinating, and executing facilities projects while actively supporting safety compliance efforts and day-to-day maintenance operations as needed. Working closely with Facilities and Safety leadership, this role helps coordinate projects, track safety initiatives and incidents, and collaborate with cross-functional teams to ensure efficient operations. The position provides hands-on experience in project coordination, technical development, and safety management, creating a pathway for future growth into facilities or project leadership roles.

Essential Duties and Responsibilities include the following; other duties may be assigned:

• Work closely with the Facilities Project Manager to support planning, tracking, and execution of facilities projects, including CapEx and operational initiatives
• Maintain project documentation, schedules, and trackers
• Coordinate with vendors for quotes, scheduling, procurement, and project updates
• Support project milestones including procurement, installation, and closeout
• Assist in developing facility layouts, space planning, and basic design concepts
• Review drawings, submittals, and project documentation under supervision
• Support infrastructure planning efforts, including electrical, racking, and equipment placement
• Provide technical support to the maintenance team as needed, including assisting with CAD drawings, documentation, and technical references
• Assist with maintenance-related tasks or coordination efforts on an as-needed basis to support facility operations
• Help identify recurring facility issues and support implementation of improvement solutions
• Support internal event setup and facility-related logistics as needed
• Collaborate with the Safety Manager to support safety programs, initiatives, and compliance efforts
• Assist in tracking safety actions, audits, corrective measures, and incident documentation
• Help coordinate safety improvements such as signage, mirrors, and risk mitigation efforts
• Manage employee badge creation and access control systems, maintain accurate records of access permissions, and support security-related requests and audits
• Assist with continuous improvement initiatives, including Lean and 5S efforts
• Perform other duties as assigned to support facilities operations, projects, and safety initiatives

Requirements:

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience:

• Bachelor’s degree in engineering (Mechanical, Industrial, Electrical, etc.), Construction Management, Project Management, or a related field preferred; equivalent relevant facilities or operations experience may be considered in lieu of a degree.
• 0–2 years of experience in facilities, construction, engineering, project coordination, or operations support; internship experience is a plus.
• Basic knowledge of engineering and construction principles, with the ability to interpret drawings and layouts preferred.
• Strong organizational, communication, problem-solving, and multitasking skills.
• Proficient in Microsoft Office; familiarity with project tracking tools is a plus.
• Ability to work independently and collaboratively in a fast-paced environment.
• Eagerness to learn facilities systems, safety practices, and project management processes.
• Safety certifications (OSHA, First Aid/CPR, Lean/Six Sigma) preferred.