Executive Assistant

Warren Averett is a leading CPA and advisory firm that services span beyond audit and tax to include corporate advisory, technology and risk solutions, HR Solutions, and more. While gaining professional skills that you can carry throughout your career, we help our employees to build relationships that can take you where youd like to go. Not only has Warren Averett ranked on two of Forbes Best lists (Americas Best Tax Firms and Americas Best Accounting Firms), but the firm has also repeatedly been named a Best Place to Work in several of our offices throughout our footprint. We strive to create a strong sense of comradery and to provide an inclusive workplace culture where our employees can grow and thrive professionally and personally.

Warren Averett is seeking an experienced administrative professional and the ideal candidate will have prior experience in a professional setting working with executives.

Responsibilities

• Executive & Team Support
• Provide administrative support to leadership and internal team members as needed
• Assist with scheduling meetings, coordinating calendars, and preparing materials
• Support internal projects, reports, and presentations using Microsoft Office tools
• Document Processing & Administrative Support
• Process client deliverables, including reports and other documentation
• Ensure accuracy, completeness, and proper formatting of materials prior to distribution
• Maintain organized electronic and physical filing systems
• Assist with efiling, document tracking, scanning, and archiving
• Office Operations
• Assist with event/meeting setup and cleanup
• Order and/or pick-up lunches and/or breakfasts
• Pick-up/deliver client documents, gifts, etc.
• Provide general administrative support to ensure smooth office operations
• Assist with workspace set up/clean-out
• Monitor and maintain office supply inventory; coordinate ordering as needed
• Front Desk Back-up & Office Support
• Serve as backup for the front desk, greeting clients and visitors while ensuring a professional and welcoming environment
• Answer, screen, and direct incoming calls; take accurate messages and provide general information as needed
• Manage incoming and outgoing mail, packages, and deliveries
• Perform other duties as assigned

Requirements

• Bachelors degree or equivalent work experience preferred
• 5+ years of administrative, executive assistant, or office support experience
• Strong organizational skills with a high level of attention to detail
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Excellent written and verbal communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Professional demeanor with a strong customer service mindset
• Ability to obtain and maintain a Notary Public license, if eligible
• Ability to work collaboratively in a team environment and approach challenging situations with enthusiasm and a positive attitude
• Must demonstrate a sense of urgency around critical priorities, but work calmly, independently and effectively under pressure
• Must be available to work overtime as needed

Warren Averett is an equal opportunity employer. We hire, promote, and make all other employment decisions without regard to race, color, religion, gender, sexual orientation, national origin, pregnancy, genetic information, protected military service, disability, age, or any other unlawful characteristic.