Law Office Receptionist

Law Office Receptionist

Location: Oklahoma City, OK

Industry: Legal Services

Pay: $20$25/hour (DOE)

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

Addison Group is partnering with our client to identify a polished and organized Law Office Receptionist. This position serves as the face of the office while also providing administrative and billing support to attorneys and staff.

Job Description:

The Law Office Receptionist is responsible for creating a welcoming experience for clients and visitors, managing front desk operations, and assisting with legal billing and administrative functions. This role requires professionalism, strong attention to detail, and the ability to manage multiple priorities in a busy office environment.

Key Responsibilities:

• Serve as the first point of contact for clients, guests, and vendors.
• Manage incoming phone calls and direct inquiries to the appropriate team members.
• Coordinate conference room reservations and maintain an organized reception area.
• Process incoming and outgoing mail, deliveries, and office correspondence.
• Provide administrative support to attorneys and office staff.
• Enter and maintain attorney time records within billing systems.
• Verify billing entries for accuracy and adherence to client requirements.
• Communicate with attorneys regarding incomplete or missing timekeeping information.
• Handle confidential information with discretion and professionalism.
• Assist with special projects and office-related tasks as assigned.

Qualifications:

• High school diploma or equivalent required; additional education is a plus.
• Prior experience in a legal office, professional services firm, or administrative support role preferred.
• Experience working with billing, timekeeping, or accounting software is beneficial.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication abilities.
• Proficiency with Microsoft Office applications.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Professional presentation and customer-service mindset.

Additional Details:

• Full-time, onsite position.
• Opportunity to gain exposure to legal operations and billing processes.
• Collaborative and professional office setting.

Perks:

• Competitive compensation package.
• Medical, dental, and vision insurance.
• Paid time off and company holidays.
• 401(k) retirement plan.
• Professional development opportunities.
• Supportive team environment.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.