ATHLETIC PROGRAM COORDINATOR - 0826

Posting number: 01561 Department: PARKS, RECREATION & TOURISM (PRT) Division: RECREATION & COMMUNITY CENTERS Job classification: ATHLETIC PROGRAM COORDINATOR Posting type: Open Categories: Recreation, Parks and Recreation Summary Job Summary Under regular direction and in compliance with standard operating procedures and policies, assists with the planning, and implementation of diversified athletic programs utilizing a strong knowledge of sports, including but not limited to rules, equipment, and program execution. Provides a safe environment for all participants recognizing safety concerns as they may arise. Maintains current knowledge of various league-scheduling practices, and implements different methods/approaches, as they are appropriate to the programmatic environment. Performs administrative duties such as assisting with registration of athletic programs and collecting program fees and receipt payments. Assists with promoting athletic programs and services to local community agencies and resident groups. Assists with the preparation of social media content, flyers, website content and may perform other public relations work relating to City athletic programs. Works varying, flexible hours to include evenings and weekends. Examples of duties Essential Functions Essential Functions % of Time Plan, Coordinate, and Evaluate Assigned Athletic Programs: In Coordination with the Athletic Program Manager, establish program goals and objectives and implement diversified athletic programs including but not limited to youth camps, clinics, leagues, instructional programs, and special events. Make recommendations on athletic program improvements and delivery of athletic services. Select and reserve program locations. Assist with the scheduling of assigned facilities and facility users. Coordinate registration dates and procedures for programs and participants as well as disseminate registration information to participants and the public. Determine league structure and/or placement of participating teams into appropriate divisions. Create league schedules and maintain online league standings. Coordinate game schedules, officials, rainouts, and playoff schedules. Communicate with appropriate Parks and Grounds personnel regarding field scheduling, field conditions, makeup games and cancellations (when needed). Assist with the recruitment and hiring of temporary staff, training, and scheduling of field supervisors, volunteers, and coaches for athletic programs. Monitor the work of volunteers and temporary staff to verify work quality and the timely accomplishment of assigned duties and responsibilities. Track and process temporary staff timesheets. Monitor program operations and verify scheduled events operate smoothly and professionally. Follow and enforce safety rules and regulations to enhance public safety. Recognize, avoid, and report unsafe acts, conditions, accidents, and injuries. Administer contracts and service agreements with external partners, user groups, vendors, etc., according to established ordinances and policies. Act as a liaison between contracted groups. Open and close facilities. Organize and conduct captain’s meetings. 60% Perform Administrative Duties: Assist with the registration of athletic programs. Maintain appropriate program registration records to include rosters and tally program attendance for reports. Perform post program evaluations. Assist with inputting program information into the recreation reservation system. Answer questions and provide program information to participants and the public. Respond to complaints and requests for information within the scope of authority. Maintain field conditions and weather hotline information for participants. Research, review, and make recommendations regarding class fees and charges. Collect program fees and receipt payments. Prepare, plan for storage of, and issue athletic equipment. Maintain inventory of athletic equipment. 30% Support Promotion of Athletic Programs: Assist with promoting athletic programs and services to local community agencies and resident groups. Maintain relations with schools, recreation departments, other athletic organizations, and community organizations that facilitate the implementation of the department’s programs. Plan, organize, and promote special events involving athletic competition. Assist with the preparation of social media content, flyers, website content and may perform other public relations work relating to City athletic programs. Prepare informational packets for distribution prior to start of the season. 10% Perform other duties as assigned. Qualifications Job Requirements Bachelor’s degree in parks and recreation, sports management, or a related field. Over two (2) years of experience in sports management, coaching or recreation program planning, or a related field. Must have or obtain First Aid, CPR, and AED certification/training within six (6) months of hire. Driver's License Requirements Valid South Carolina Class D Driver's License. Performance Requirements Knowledge of: Principles, rules, materials, and equipment required for a variety of athletic activities, and especially those used in municipal athletic programs. Relevant state and federal laws, rules, regulations, policies, and procedures governing the conduct and safety of municipal athletic facilities. Rules, regulations and Parks & Recreation policies for athletic games and sporting competitions. Occupational hazards and related safety precautions. First Aid practices and techniques. Techniques and practices for efficient and cost-effective management of resources. Ability to: Plan and administer comprehensive and diversified recreation programs, special events and athletics for all ages, abilities, and interests. Evaluate the effectiveness of athletic programs and make recommendations for improvements. Develop goals, objectives, and procedures for special event programs and athletics at the Community Centers. Resolve disputes equitably and with impartiality. Promote a positive recreation environment. Enforce safety standards. Communicate ideas effectively, both orally and in writing. Provide supervision, leadership, training, and direction for temporary staff, coaches, and volunteers. Assess and prioritize multiple tasks, projects, and demands. Manage multiple programs and perform a wide variety of duties and responsibilities with accuracy and speed. Establish and maintain effective working relationships with co-workers, all levels of City management, community officials, volunteer groups, athletic organizations, local schools, and public that use the City’s facilities. Deal tactfully and courteously with customers and provide effective customer service. Utilize a variety of communication and interpersonal skills to interact successfully with a wide range of individuals both inside and outside the organization. Read contracts, service agreements, papers, periodicals, journals, manuals, and policies. Make mathematical calculations and draw logical conclusions. Collect program fees and receipt payments. Write reports, prepare business letters, summarize meeting minutes, and compose emails in a clear and professional manner. Utilize a field liner. Work a schedule requiring non-traditional workdays. Drive a City vehicle between facilities as well as haul supplies. Operate general office equipment to include scanner, printer, copier, telephone, fax machine, and computer with Microsoft Office Suite. Utilize specialized software and systems to include recreation program registration and facility rental software. Supplemental information Working Conditions Primary Work Location: Office environment, vehicle, and outdoors. Protective Equipment Required: None. Environmental/Health and Safety Factors: Occasional exposure to unpleasant environmental conditions and/or hazards. Occasional outside work. Seasonal exposure to extreme temperature, wetness and/or humidity, and respiratory hazards. Physical Demands: Constantly requires hearing, vision, talking, and fine dexterity. Frequently requires handling/grasping, sitting, standing, and walking/running. Occasionally requires carrying, lifting, pushing/pulling, reaching, twisting, and bending. Medium strength demands include exerting up to up to 20 pounds frequently and 20-50 pounds occasionally. Mental Demands: Frequently requires time pressures, frequent change of tasks, performing multiple tasks simultaneously, irregular schedule/overtime, and working closely with others as part of a team. Occasionally requires tedious or exacting work and noisy/distracting environment. Americans with Disabilities Act Compliance The City of Greenville is an Equal Opportunity Employer. To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. Prospective and current employees should contact Human Resources to request an ADA accommodation. Disclaimer The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. #J-18808-Ljbffr City of Greenville