Home Health Agency Coordinator II

Job Description

Job Description

HOME HEALTH AGENCY OFFICE COORDINATOR - ATLANTIC ALLCARE, INC.

Deerfield Beach and West Palm Beach, FL | Full-Time | Immediate Opening

Job Summary
We are seeking a dynamic and organized Home Health Care Office Coordinator to join our team and contribute to our administrative operations and continued growth of our agency. This vital role combines office operations activities, team coordination and scheduling, client interactions to create an efficient, compassionate environment for both staff and clients. The ideal candidate should be a team player, excel in a fast-paced environment, demonstrate exceptional communication skills, and enjoy supporting healthcare teams and patients alike.

Responsibilities

• Support management of daily office operations, including front desk duties, multi-line phone systems, and calendar management for staff schedules and appointments
• Support human resources functions such as onboarding, training & development, employee records, and payroll processing using tools like QuickBooks, WellSky, Axis Care, Generations, or similar software
• Support caregivers and administrative staff and lead various task including clerical tasks such as filing, bookkeeping, and document management
• Assist with event planning for team meetings, quality initiatives, training sessions, or community outreach initiatives
• Maintain accurate medical office records and ensure compliance with privacy regulations

Requirements

• Proven experience in office management or administrative roles within healthcare or related fields
• Experience leading teams and managing workflow efficiently
• Proficiency in WellSky Personal Care platform, Axis Care, Generations, or similar Home Health Care applications strongly preferred
• Excellent organizational skills with the ability to multitask in a busy environment
• Exceptional communication skills - both verbal and written - and professional phone etiquette; ability to relate well with clients and caregivers
• Excellent Customer experience abilities, with a focus on client, family, and referral source satisfaction and timely issue resolution.
• Prior leadership experience in home health, hospice, or related healthcare environment strongly preferred.
• Knowledge of medical office operations and human resources procedures
• Experience with schedule management tools and caregiver coordination processes
• Familiarity with front desk operations, multi-line phone systems, filing systems, and calendar management softwar
• Ability to train staff effectively while fostering a team-oriented atmosphere
• Bachelor’s degree in healthcare administration, business, nursing, or a related field preferred; relevant licensure or certification is a plus.

We offer a great working and team environment. Join us in making a difference by supporting our healthcare professionals and enhancing patient care through outstanding office coordination! This paid position offers an opportunity to grow your skills in a rewarding environment dedicated to compassionate service.

Job Types: Full-time, Part-time

Benefits:

• Flexible schedule
• Paid time off

How to Apply

Send your resume and a brief note to include two to three sentences describing your home care management experience and your approach to referral development. Subject line: Office Coordinator

• Atlantic AllCare, Inc. is an equal opportunity employer. AHCA License HHA20113096 (Broward) | HHA299996075 (Palm Beach)

About Atlantic AllCare
35-year agency with a proven track record, CHAP accreditation, and an active growth strategy. The agency offers comprehensive home care services, accepts select insurances, all longterm care insurance and private pay, and operates at conveniently located offices in Broward and Palm Beach Counties. You will be joining at a critical inflection point - payer diversification underway, VA programs launching, Medicaid activation in progress, and Medicare certification being pursued. This is a rare opportunity to have real operational authority and genuine impact on the trajectory of a growing agency in one of the largest senior care markets in the country.

Company Description

About Atlantic AllCare\r\n35-year agency with a proven track record, CHAP accreditation, and an active growth strategy. The agency offers comprehensive home care services, accepts select insurances, all longterm care insurance and private pay, and operates at conveniently located offices in Broward and Palm Beach Counties. You will be joining at a critical inflection point - payer diversification underway, VA programs launching, Medicaid activation in progress, and Medicare certification being pursued. This is a rare opportunity to have real operational authority and genuine impact on the trajectory of a growing agency in one of the largest senior care markets in the country.