Event Coordinator

Event Coordinator

ASM Global, the leader in privately managed public assembly facilities, has an excellent and immediate opening for Event Coordinator for ASM/Pontchartrain Center. The Event Coordinator meets with clients to identify particular needs to ensure successful event execution and develops coordination sheets to operations and engineering.

Essential duties include:

• Discuss and confirm with the client, either in person or on the phone, regarding all aspects of a particular contracted event
• Produces an event coordination sheet that details event requirements, no later than three weeks prior to the scheduled event
• Produces computer drawn floor plans detailing set-ups and requirements that comply with all life safety/fire codes and obtains fire marshal approval of same
• Guides clients in preparation of events by interpreting and explaining contract provisions, policies and procedures
• Keeps clients informed as to status of deadline schedules, including but not limited to floor plan submissions, meeting room set-up specifications and other relevant details
• Monitors in-house events, maintaining close contact with clients and facility staff to ensure successful events
• Follows-up on all client requests, concerns, and problems
• Supervises and approves set-ups for events and works with clients to make necessary changes
• Provides detailed recaps for events to ensure accurate invoicing and documentation of notable occurrences
• Assists in training and scheduling of guest services and security personnel
• Performs administrative duties including but not limited to distributing event coordination sheets and recaps
• Prepare incident/accident reports accurately and as needed as MOD
• Oversee and manage PT Guest Services and Security personnel for events
• Works extended and/or irregular hours including nights, weekends, and holidays as needed
• Acts as Manager on Duty for scheduled events
• Performs other duties as required and assigned

Skills required:

• Demonstrate knowledge of practices and procedures related to event coordination
• Excellent organizational, planning and interpersonal skills
• Good written and verbal skills
• Ability to organize and prioritize multiple projects
• Demonstrate problem solving and communication skills
• Supervisory experience preferred
• Professional presentation, appearance and work ethic
• Working knowledge of computers and Microsoft computer software
• Maintain an effective working relationship with clients, employees, exhibitors, patrons, and others encountered in the course of employment
• Adhere to and enforce all laws, codes, ordinances, risk management, safety precautions and emergency procedures
• Work effectively under pressure and/or stringent schedule and produce accurate results
• Ability to work under limited supervision and to interact with all levels of staff, including management
• Must have the physical ability to maneuver around the facility, at times, walking and/or standing up to 8-10 hours daily

Education and/or experience: Bachelor's Degree in Business, Public Administration, Recreation Administration, or a closely related field and a minimum of two years industry experience. Additional experience may be substituted in lieu of degree.