Practice Coordinator

Practice Coordinator

Responsible for performing and/or supervising the daily business office functions and operations of non-provider staff in conjunction with the manager.

Key Responsibilities:

• Works collaboratively with Manager to ensure monthly/quarterly reporting.
• May be responsible for departmental orientation/precepting oversight for new non-provider staff and may assist the manager with preparations for the ongoing and annual performance appraisals of the non-provider staff. Ensures that the annual mandatory in-services are completed by all staff.
• Maintains/assists office staffing schedules and provides a procedure for covering absences, including floating of internal staff, usage of per diem and/or temps, and sharing staff between offices.
• Provides support to the Manager for accurate completion and timely submission of departmental time sheets/payroll activities.
• Attends and/or participates in documented monthly meetings, including developing an agenda for staff meetings and disseminating information to office staff.
• Assists with oversight of departmental office supplies within budget.
• Performs all functions of medical secretary when necessary. Assumes leadership role in the practice manager's absence.
• Assists with telephones, appointment scheduling, and filing.
• Assists with maintaining petty cash fund and change fund.
• Maintains up-to-date knowledge of, and ensures compliance with, all internal and external regulatory and third-party payor requirements, policies and procedures, if applicable.
• Reviews/Inputs data for all office charges, including ICD-9-CM diagnosis coding on encounter forms where applicable.

Preferred Qualifications:

• AAS preferred.
• Previous supervisory/leadership experience preferred.
• Computer experience with Word and Excel required.
• Excellent organizational, communication, and customer-focused skills needed.
• Must have excellent keyboard skills and be familiar with the Windows environment.

Required Qualifications:

• Two years of medical office experience with computer systems.

Rochester Regional Health System is an Equal Opportunity / Affirmative Action Employer. Minority/Female/Disability/Veteran.