Accounting Clerk II

Accounting Clerk II

Performs complex work computing, classifying, recording, and verifying numerical data for use in maintaining accounting records. Processes vendor payments with proper supporting documentation and research procedures. Accesses on-line financial system, enters data from purchase voucher and direct payment request.

Process and verify vendor payments: Match invoices, purchase orders, and receiving documents; confirm accuracy of invoice details and totals; interpret and apply university and state payment guidelines; and code payment vouchers with required data (bank account information, descriptions, commodity amounts, order/service dates, due dates, and dollar amounts).

Perform financial system data entry: Access the online financial system to enter purchase voucher information (vendor codes, account numbers, delivery/service dates, due dates, descriptions, and amounts) and process additional payments such as utilities, refunds, and direct payment requests. Ensure accuracy and timeliness in all data entry tasks.

Resolve payment and invoice issues: Communicate with vendors, campus departments, and other stakeholders to address discrepancies preventing voucher approval; research purchase order, invoice, and payment status in the automated accounting system; and recommend solutions to more complex issues.

Provide support and maintain financial records: Train and assist Accounting Clerks, research difficult invoice/payment issues, prepare journal entries to correct accounting errors, enter routine financial data into spreadsheets, and prepare/scan documents into the departmental imaging system.

Deliver customer service and general support: Communicate with students, parents, staff, vendors, and others regarding financial transactions; answer calls and provide payment information; assist with imaging and document preparation; and perform other duties as assigned.

Knowledge of accounts payable processes, general office procedures, standard business practices, spelling, grammar, punctuation, and basic word-processing functions. Skill in using Microsoft Office and other software applications; performing mathematical calculations; reconciling simple financial records; and operating a ten-key calculator. Ability to organize and prioritize work, manage multiple tasks, and complete assignments accurately and on time with strong attention to detail. Ability to communicate effectively through both oral and written methods and maintain positive, professional interpersonal relationships. Commitment to delivering excellent customer service in all interactions.

High school diploma or equivalent. Two years of progressively responsible experience that includes bookkeeping or accounting-related clerical duties. Bachelor's degree preferred.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, or status as a protected veteran. In compliance with the Americans with Disabilities Act (ADA), Angelo State University is committed to providing reasonable accommodations to ensure equal access to employment opportunities for qualified individuals with disabilities. We are committed to ensuring that a qualified individual with a disability has the same rights and privileges in employment as non-disabled employees.