Executive Assistant to the President

Executive Assistant to the President All* Above All Washington, District of Columbia, United States About this position About All* Above All All* Above All is an abortion-forward reproductive justice organization with a bold vision for a future where reproductive freedom is a reality for all. Rooted in the Reproductive Justice framework, we work to dismantle barriers, shift culture, and build power so that every person can decide if, when, and how to parent, and can access abortion and reproductive health care with dignity, free from stigma, and in just and supportive environments. Position Summary The Executive Assistant to the President provides high-level administrative and operational support to the President while helping ensure the efficient day-to-day operations of the Washington, DC office. This role manages complex scheduling, travel, executive communications, office operations, and other organizational priorities in a fast-paced, mission-driven environment. The ideal candidate is highly organized, proactive, exercises sound judgment, and handles confidential information with the utmost discretion. This position is based in Washington, DC, and is a full-time, in-person role. What you’ll do Provide high-level administrative support to the President, managing day-to-day priorities and ensuring the efficient execution of executive responsibilities. Manage and maintain a complex calendar, scheduling meetings, appointments, and events while balancing competing priorities. Coordinate domestic and international travel arrangements, including itineraries, accommodations, transportation, and expense reconciliation. Prepare meeting agendas, presentations, briefing materials, reports, and other executive documents. Screen and prioritize incoming communications, responding or redirecting inquiries as appropriate. Serve as a liaison between the President, staff, Board members, external partners, and other stakeholders. Handle highly confidential and sensitive information with discretion and professionalism. Track action items and follow up on deadlines to ensure timely completion of executive priorities. Oversee the day-to-day operations of the Washington, DC office to ensure a professional, organized, and welcoming work environment. Manage and regularly check incoming office mail and deliveries, ensuring correspondence and materials are appropriately sorted, distributed, and addressed in a timely manner. Provide light office IT and technology support, including assisting with basic troubleshooting, coordinating equipment setup. Coordinate office maintenance, vendor relationships, building management, and service requests. Manage office supplies, equipment, and inventory, ensuring resources are available and operational. Coordinate office logistics for meetings, visitors, and events. Assist with onboarding logistics for new employees, including workspace setup and office orientation. Support workplace safety, security, and office policies and procedures. Provide administrative support for organizational initiatives and special projects led by the President. Coordinate cross-functional meetings and assist with project tracking and follow-up. Maintain organized electronic and physical filing systems. Support expense reporting, invoice processing, and other administrative functions as needed. Identify opportunities to improve administrative processes and office operations. Foster positive relationships with internal staff, external partners, vendors, and visitors. Represent the President and the organization with professionalism, diplomacy, and excellent customer service. Support the planning and execution of meetings, retreats, and organizational events. Ability and willingness to travel approximately 40-50% of the time to represent the organization at funder and donor meetings, conferences, partner convening , Board meetings, organizational events, and other strategic engagements. Frequent domestic and overnight travel is expected, with occasional evening and weekend commitments as needed. Perform other duties and special projects as assigned to support executive leadership and organizational priorities. Other This role supports the organization’s fundraising and development efforts by coordinating executive engagement with donors, funders, and strategic partners. The Executive Assistant helps prepare meeting materials, manage schedules, and facilitate logistics for fundraising-related activities. By ensuring seamless coordination and communication, this position plays an important role in supporting the organization’s long-term sustainability. Qualifications Bachelor's degree or an equivalent combination of education and relevant experience. 5+ years of experience providing executive-level administrative support, preferably to a C-suite executive, President, or CEO. Experience managing office operations, facilities, or workplace administration. Exceptional organizational skills with the ability to prioritize multiple projects and deadlines in a fast-paced environment. Strong written and verbal communication skills with exceptional attention to detail. Demonstrated ability to exercise sound judgment, maintain confidentiality, and handle sensitive information with discretion. Strong interpersonal skills with the ability to build relationships across all levels of an organization and with external stakeholders. Proficiency with Microsoft Office Suite and Google Workspace; experience with project management and collaboration tools is a plus. Ability to work independently while anticipating needs and solving problems proactively. Availability to work full-time in person from the Washington, DC office. Valued Skills and Experience Strong alignment with and commitment to All* Above All’s mission of abortion justice and intersectional reproductive rights. Bachelor's degree in Business Administration, Communications, Public Administration, Nonprofit Management, or a related field. Experience supporting a President, CEO, Executive Director, or other C-suite executive. Experience working in a nonprofit, advocacy, public policy, or mission-driven organization. Experience supporting Board of Directors meetings, governance activities, or executive committees. Knowledge of office administration, workplace operations, and facilities coordination. Experience coordinating meetings, events, and domestic or international travel logistics. Demonstrated ability to anticipate needs, solve problems proactively, and adapt to changing priorities. Strong relationship-building skills with the ability to work effectively with executives, staff, board members, external partners, and vendors. Excellent written and verbal communication skills, including drafting and proofreading executive correspondence. Ability to manage multiple priorities while maintaining exceptional attention to detail and a high level of accuracy. Commitment to maintaining confidentiality, exercising sound judgment, and representing the organization with professionalism and discretion. Passion for supporting the mission of All* Above All and contributing to a collaborative, inclusive workplace. Core (All Staff) Mission Awareness - Passion for organizational mission demonstrated through previous experience, personal connection, or desires for the future inclusive of abortion/reproductive justice as well as racial, economic, and immigrant justice. Strategy - Moving from vision to implementation by connecting overall strategy to individual goals and tasks while managing the layers of that strategy. Collaboration - Working across internal teams and external partners to accomplish goals by establishing trust and connection with diverse stakeholders. Communication - Effectively imparting or exchanging information and conveying feelings and ideas. Flexibility - Shifting focus or pivoting as needs change while effectively managing competing priorities and multiple tasks and adapting to changing landscape. Self-Direction - Ability to work independently and manage individually-assigned work tasks. Personality - Combination of qualities that form a person’s character. Benefits All* Above All offers a comprehensive paid time off program that includes vacation, health leave, and holidays. Employees may also qualify for family and medical leave and parental leave. Benefits include 100% paid medical, dental, and vision coverage, with multiple plan options and account choices such as HSA, and HRA. Voluntary life insurance options are available, including supplemental coverage employees may elect. A retirement savings plan is offered with company contributions. Additional benefits and reimbursements may be offered, including home office, travel-related care, and fitness. #J-18808-Ljbffr All* Above All