BOB - BUDGET ANALYST

Bob – Budget Analyst

Department of Transportation

NYC-ALL BOROS

Full-time

Bureau of Bridges Exec Hdqtr

$72,595.00 – $92,976.00

Job Description

Civil Service Title: Staff Analyst - Must be serving permanently in the title, or reachable on the civil service list. Job Description The Division of Bridges is seeking a seasoned professional to support its Expense Procurement and Contract Program. Reporting directly to the Director of Expense Budget, this position will play a key role in managing and tracking the Division's expense contracts, procurement activities, and associated budget processes. Responsibilities will include but are not limited to:

• Monitor the Division's Expense Contract and Procurement programs.
• Support critical budget activities, such as accrual clearance contract encumbrance, liquidation, fiscal year-end closeout, and rollovers.
• Assist in identifying and securing funding for unforeseen or emergent needs, track OTPS budget and expense.
• Ensure proper execution of funding requests, including preparation and submission of budget modifications.
• Prepare requisitions, contract encumbrances and task order registrations
• Prepare documents using agency and citywide systems FMS and PASSPort
• Complete Financials, Budget allocations, and launch PO in PASSPort.
• Research FMS, the M/WBE directory, NYC requirement contracts, and NYS preferred Source Vendors List to inform procurement decisions.
• Develop and implement tools and processes for effective budget tracking, monitoring, and analysis.
• Collaborate with internal DOT units such as Expense Budget, Grants Administration, ACCO, and Fiscal Affairs.
• Coordinate with internal teams to ensure the efficient and appropriate use of Federal and State grant funds within the Expense Budget.
• Perform related duties and special projects as assigned.

Minimum Qualifications

A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school; or A baccalaureate degree from an accredited college and two years of satisfactory full- time professional experience working in one or a combination of the following areas: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. An associate degree or completion of 60 semester credits from an accredited college and four years of satisfactory full-time professional experience as described in "2" above. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and six years of satisfactory full-time professional experience as described in "2" above. A combination of education and/or experience equivalent to "1", "2", "3", or "4" above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma.

Preferred Skills

*Proficient in FMS2, FMS3, and Passport *Knowledge of the NYC budget process and OTPS tracking *Experience with purchase requisitions and invoice processing *Familiar with NYC procurement rules, M/WBE, and preferred vendors *Skilled in vendor coordination and internal collaboration *Strong in Excel and Microsoft Office tools *Experience with grant-funded budgets and compliance *Excellent organizational, analytical, and communication skills