Subcontract Program Manager

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Job Description

We're looking for a Subcontract Program Manager who will serve as the lead for an integrated set of subcontractors and matrixed-in subject matter expert support. You'll be joining a growing team to help modernize the US industrial defense.
What You'll Be Doing

Responsible for the cost, schedule and technical performance of the subcontractors and suppliers throughout program performance
Serves as the Cost Account Manager (CAM) for supply chain related expenditures to the programs; tracking proposed costs versus executed costs/quotes meticulously against performance
Bridges coordination and alignment between Technical Teams, the Program Office, and Supply Chain providing information and assistance regarding procurement programs and services; receives and responds to complaints and questions relating to assigned area of responsibility; reviews problems and recommends corrective actions
Actively engages during the proposal and business development phase to define subcontractor and supplier work that accurately capture the scale, scope and schedule of project design and delivery needs.
Analyzes risk during proposals and incorporates appropriate cost risk assessments for specific commodities or subcontracts as needed. Assists in the development of subcontract insurance, bonding and risk requirements based on subcontractor scope of work.
Works with Supply Chain and Project Management teams to compile Statements of Work (SOWs), Sole Source Justifications, Technical Evaluations, and assist in Price Analyses by providing independent estimates and make vs buy decisions as needed.
Conducts capability assessments of the supplier base and builds relationships with the supply base to aid in determining self-perform or subcontractor perform decisions
Evaluates subcontractor and supplier bids and leads or participates in source selection. Ensures selected subcontractors and suppliers are the correct fit for supply chain compliance and program execution.
Collaborates with Program Team and Supply Chain team to establish payment terms and contract types such as Firm-Fixed-Price (FFP), Cost-Plus-Fixed-Fee (CPPF), Time & Materials (T&M), etc.
Develops framework and schedules that support on time program performance that includes requisition releases plans, sounds lead time analysis and performance through to closure. Coordinates with assigned Subcontracts Administrator and Buyer to release RFPs and gather appropriate documentation from the program team to ensure compliance and agile teamwork.
Maintains accurate records and files; develops storage of records for program and technical updates, schedules, SDRLs, and other deliverables. Works with Supply Chain to ensure suppliers are maintaining contractual compliance throughout period of performance.
Provides written and photographical documentation for all subcontractor work activities daily in documenting subcontractor progress and performance, including deficiencies associated with resources, labor productivity, equipment utilization, quality, and safety compliance consistent with the needs to document and defend change order and claims.
Assists in analyzing the Prime Contract to determine appropriate flow-down clauses
Develops a Supplier Scorecard Quarterly Business Review (QBRs) Program in partnership with Supply Chain measuring key subcontractors and suppliers on cost, schedule, quality, safety, customer responsiveness and any other key metrics as the business determines is essential for the sector's success.
Analyzes cost / price elements in contractor proposals, bids, amendments or change orders. Regularly analyzes subcontractor and supplier costs during QBRs to ensure pricing remains in line with industry/commodity standards.
Attends/leads meetings with subcontractor partners and internal stakeholders.
Review invoices for approval based on work performed by suppliers or subcontractors.
Provide oversight of subcontractors/supplier' compliance to their quality control plan, including inspection requirements and reporting. Work and communicate effectively with onsite customer representatives to assure a continuous and uninterrupted workflow. Coordinate with the project quality assurance manager on all quality matters including those requiring their timely participation and attention to assure the project's contract quality objectives and reporting are achieved.
Address material issues or subcontractor work problems identified by Quality Assurance by working closely with QA teams, Programs staff, and Supply Chain personnel; issue necessa

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