Administrative Assistant - OSHA DAP

Administrative Assistant - OSHA DAP

ProSidian is a Management and Operations Consulting Firm focusing on providing value to clients through tailored solutions based on industry-leading practices. We help forward-thinking clients solve problems and improve operations. With a reputation for its strong CONUS/OCONUS practice spanning six solution areas, ProSidian services focus on the broad spectrum of Risk Management, Compliance, Business Process, IT Effectiveness, Energy & Sustainability, and Human Capital.

ProSidian Seeks a Administrative Assistant - OSHA DAP in Washington, DC to support an engagement for a branch of the federal government responsible for occupational safety, wage and hour standards, unemployment insurance benefits, reemployment services, and some economic statistics across the United States.

The ProSidian Engagement Team Members work to provide administrative support services to the Occupational Safety and Health Administration (OSHA) Directorates. OSHA's Directorate of Administrative Programs (DAP) provides administrative support services to the various Program Offices within OSHA as part of its mission. OSHA DAP requires administrative support services to include administrative, secretarial and clerical skills to include, but not limited to, organizational skills, customer service, calendar management, travel arrangements, reporting, project planning, supply management, computer operations of various applications, debt collection and publication order processing.

Administrative Assistant - OSHA DAP Candidates shall work to support requirements for Program Support and The Administrative Assistants will provide full range of Administrative Support Services to OSHA's Office of the Assistant Secretary and National Office Directorates.

Responsibilities include, but are not limited to, the following:

• Maintain Directorate Management and/or Agency Staff appointments by scheduling meetings, conferences and teleconferences, to include office events/leave calendar.
• Process and set up accounts payable invoices in Department of Labor's (DOL) New Core Financial Management System (NCFMS) according to Federal guidelines for invoice payments.
• Review and update OSHA Directives using Microsoft Word and Excel. Update Records Management information in the Archives and Records Centers Information System (ARCIS). Create, route and maintain training registrations and completion of course records in Department of Labor's electronic training system, Learning Link.
• Receive, review, assign and expedite the preparation and processing of controlled Agency correspondence in DOL's Correspondence Tracking System (CTS); ensuring the readability and quality of correspondence.
• Manage incoming/outgoing telephone calls, provide general information to callers, and take messages or direct calls to appropriate staff. Welcome customers and answer general office inquiries using Cisco CP-8811 multi-line telephone.
• Create, maintain and enter information into various databases within OSHA Program Offices. Set up and manage paper or electronic filing system, record information, edit documents, maintain office documents, correspondence and other work-related material.
• Attend meetings and provide verbal and written summary of meetings Prepare conference and/or event materials.
• Operate office equipment such as scanners, copiers, and fax machines. Arrange for repairs when equipment malfunctions. Complete general preventive maintenance requirements according to manufacturer's instructions. Order and maintain office supplies according to specific Federal guidelines and procedures.
• Format, proof, edit, retrieve, review and copy document information. Transmit text, data and graphics as necessary.
• Make travel arrangements, reservations and prepare vouchers using the electronic E2 Travel system, ensuring adherence to federal travel regulations.

The Administrative Assistant - OSHA DAP shall have consecutive employment in a position with comparable responsibilities within the past five (5) years, Must be able to use a computer to communicate via email; and proficient in Microsoft Office Products (Word/Excel/Power point) and related tools and technology required for the position. Work products shall be thorough, accurate, appropriately documented, and comply with established criteria. The candidate shall ensure that duties are performed in a competent and professional manner that meets milestones/delivery schedules as outlined.

Administrative Assistants must be proficient in Microsoft Office Suite 2016 to include MS Word, Excel, Power Point, Access and Outlook using Windows Version 10.

The Administrative Assistants must have at least five years' experience performing similar services in a similar environment or Bachelor's degree plus two years' experience performing similar services in a similar environment.

TRAVEL: Travel as coordinated with the technical point of contact and approved in writing by the Contracting Officer in advance, is allowed, in accordance with Federal Travel Regulations.

LOCATION: Work shall be conducted at the Washington, DC

• U.S. Citizenship Required
• Excellent oral and written communication skills
• Proficient with Microsoft Office Products (Microsoft Word, Excel, PowerPoint, Publisher, & Adobe)
• All ProSidian staff must be determined eligible for a "Facility Access Authorization" (also referred to as an "Employment Authorization") by the USG's designated Security Office.

Core competencies and other requirements are listed below.

• Teamwork ability to foster teamwork collaboratively as a participant, and effectively as a team leader
• Leadership ability to guide and lead colleagues on projects and initiatives
• Business Acumen understanding and insight into how organizations perform, including business processes, data, systems, and people
• Communication ability to effectively communicate to stakeholders of all levels orally and in writing
• Motivation persistent in pursuit of quality and optimal client and company solutions
• Agility ability to quickly understand and transition between different projects, concepts, initiatives, or work streams
• Judgment exercises prudence and insight in decision-making process while mindful of other stakeholders and long-term ramifications
• Organization ability to manage projects and activity, and prioritize tasks

Other requirements include:

• Business Tools understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary.
• Commitment - to work with smart, interesting people with diverse backgrounds to solve the biggest challenges across private, public and social sectors
• Curiosity the ideal candidate exhibits an inquisitive nature and the ability to question the status quo among a community of people they enjoy and teams that work well together
• Humility exhibits grace in success and failure while doing meaningful work where skills have impact and make a difference
• Willingness - to constantly learn, share, and grow and to view the world as their classroom

ProSidian Employee Benefits and Highlights: Your good health and well-being are important to ProSidian Consulting. At ProSidian, we invest in our employees to help them stay healthy and achieve work-life balance. That's why we are also pleased to offer the Employee Benefits Program, designed to promote your health and personal welfare. Our growing list of benefits currently include the following for Full Time Employees:

• Competitive Compensation: Pay range begins in the competitive ranges with Group Health Benefits, Pre-tax Employee Benefits, and Performance Incentives. For medical and dental benefits, the Company contributes a fixed dollar amount each month towards the plan you elect. Contributions are deducted on a Pre-tax basis.
• Group Medical Health Insurance Benefits: ProSidian partners with BC/BS, to offer a range of medical plans, including high-deductible health plans or PPOs. ||| Group Dental Health Insurance Benefits: ProSidian dental carriers - Delta, Aetna, Guardian, and MetLife.
• Group Vision Health Insurance Benefits: ProSidian offers high/low vision plans through 2 carriers: Aetna and VSP.
• 401(k) Retirement Savings Plan: 401(k) Retirement Savings Plans help you save for your retirement for eligible employees. A range of investment options are available with a personal financial planner to assist you. The Plan is a pre-tax Safe Harbor 401(k) Retirement Savings Plan with a company match.
• Vacation and Paid Time-Off (PTO) Benefits: Eligible employees use PTO for vacation, a doctor's appointment, or any number of events in your life. Currently these benefits include Vacation/Sick days 2 weeks/3 days | Holidays - 10 ProSidian and Government Days are given.
• Pre-Tax Payment Programs: Pre-Tax Payment Programs currently exist in the form of a Premium Only Plan (POP). These Plans offer a full Flexible Spending Account (FSA) Plan and a tax benefit for eligible employees.
• Purchasing Discounts & Savings Plans: We want you to achieve financial success. We offer a Purchasing Discounts & Savings Plan through The Corporate Perks Benefit Program. This provides special discounts for eligible employees on products and services you buy on a daily basis.
• Security Clearance: Due to the nature of our consulting engagements there are Security Clearance requirements for Engagement Teams handling sensitive