Elementary School Secretary

Elementary School Secretary

Location: Mountain View Elementary School

Reports To: Building Principal

Position Summary: The Elementary School Secretary provides essential administrative and secretarial support to the school principal, staff, students, and parents. This vital role serves as the initial point of contact for visitors and is responsible for managing daily office operations, maintaining records, and facilitating communication to ensure the school office runs smoothly and efficiently.

Essential Duties and Responsibilities:

• Front Office and Communication: Serve as the primary point of contact for students, parents, staff, and visitors, providing welcoming and helpful assistance. Manage incoming phone calls, emails, and correspondence, directing inquiries to the appropriate personnel and providing information as needed. Prepare and distribute school communications, such as newsletters, flyers, and announcements. Manage incoming and outgoing mail and deliveries.
• Records and Office Management: Maintain accurate and confidential student records, including attendance, enrollment, contact information, and other relevant data, in accordance with district policies and privacy regulations. Manage the school's main office, ensuring a clean, organized, and efficient workspace. Maintain inventory of office supplies and initiate orders as needed. Maintain confidentiality of all sensitive information.
• Administrative and Clerical Support: Assist the principal with administrative tasks, including scheduling appointments, preparing documents, and managing calendars. Assist with the coordination of school events and activities. Support staff with clerical tasks, such as typing, filing, copying, and data entry. Utilize school and district technology systems and software proficiently. Perform other duties as assigned by the school principal or designated administrator.

Qualifications:

• High school diploma or equivalent required.
• Proficiency in using computer systems and various software applications, including word processing, spreadsheets, and databases.
• Excellent organizational and multitasking skills with the ability to manage multiple priorities effectively in a busy environment.
• Strong interpersonal and communication skills, with the ability to interact positively and professionally with diverse individuals.
• Ability to maintain confidentiality and exercise discretion.
• Knowledge of basic office procedures and equipment.
• Ability to work independently and as part of a team.
• Required Pennsylvania clearances.