Union Payroll Administrator

Union Payroll Administrator

Construction Industry Leader

Responsibilities

• Process weekly union payroll from start to finish, including reviewing and verifying the accuracy of approved timesheets.
• Track, calculate, and deduct garnishments and other special payroll deductions in compliance with applicable regulations and company policies.
• Prepare and process employee paychecks and direct deposits, ensuring timely and accurate payment.
• Respond to and resolve employee payroll-related questions and inquiries in a professional and timely manner.
• Investigate payroll discrepancies by reviewing historical records and processing wage corrections or adjustments as needed.
• Coordinate with HR and other departments to ensure accurate employee data flow, setup, and ongoing maintenance in payroll systems.
• Administer the electronic timekeeping system, including employee setup, monitoring approved timesheet submissions, and ensuring accurate data transfers to and from the payroll system.
• Maintain employee payroll records and process updates promptly, ensuring proper authorization and adherence to federal, state, and local regulations as well as company policies.
• Process layoff and termination checks in accordance with required timelines and union requirements.
• Prepare and deliver weekly payroll reports for management, providing clear and accurate information on payroll activity.
• Adjust employee hours based on inplant swipe time data, submit overrides when necessary, and manage schedule adjustments within the Track system.
• Work within integrated payroll and ERP systems, including union payroll software and related tools, to support accurate transaction flow and reporting.
• Travel to field and project locations as needed to support on-site payroll activities and ensure alignment with union schedules and practices.
• Maintain strict confidentiality of payroll and employee information and exercise sound judgment in handling sensitive data.
• Prioritize and manage multiple payroll deadlines, working under time pressure while maintaining a high level of accuracy and attention to detail.

Essential Skills

• 35 years of hands-on payroll experience, preferably in a dedicated payroll office environment.
• Construction union payroll experience, with a strong understanding of union rules and practices.
• Proficiency with Excel, including working with pivot tables, and familiarity with ERP systems such as Vista or similar platforms.
• Experience using TRACK union payroll software for timekeeping and payroll processing.
• Strong understanding of the flow of transactions in an integrated and automated payroll accounting system.
• Ability to maintain confidentiality and exercise extreme discretion when handling sensitive employee and payroll data.
• Excellent problem-solving and judgment skills, with a high level of attention to detail and accuracy.
• Strong organizational skills and the ability to work effectively under pressure and tight deadlines.
• Ability to communicate clearly and professionally with employees, management, and cross-functional teams.
• Willingness and ability to travel approximately 25%, including trips of 35 nights when required.

Work Environment

This position is based at the company's corporate headquarters in Crown Point and requires working on site five days per week in a modern office that recently opened. The payroll and billing teams are also located in this office, allowing for close collaboration with key business partners.

After approximately 30 to 60 days, the role will involve up to 25% travel. Employees can expect occasional overnight travel, typically 3 to 5 nights at a time. The company provides a travel per diem and reimbursement package that exceeds standard state requirements.

This is a Contract to Hire position based out of Crown Point, IN.

The pay range for this position is $29.00 - $31.50/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

This is a Contract to Hire position based out of Crown Point, IN.

This position is anticipated to close on Oct 26, 2026.

This is a fully onsite position in Crown Point,IN.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.