Administrative Office Assistant

Job Description

Job Description

State agency looking for an Administrative Office Assistant for the upcoming Legislative session.

The contract will start the beginning of December and run until March/April.

Duties:

• Answer the telephone and greet members of the General Assembly and other visitors for the committee meetings.
• Compose routine correspondence; type committee forms, meeting agendas, meeting notices, minutes, etc.
• Assist the Legislative Analysts with general research by accessing the Internet, Folio Views, and internal bureau programs.
• Maintain computer files and paper files in accordance with office procedures.
• Prepare meeting packets, maintain per diem sheets, record meeting discussion and actions, set up meeting room for the committee meetings, order required audiovisual equipment.
• Post meeting agenda and exhibits on the General Assembly website.

Qualifications:

• High school diploma or equivalent.
• Must have administrative experience; legal a plus.
• Knowledge or proficiency in English grammar, spelling, and punctuation.
• Proficiency in MS Word, Excel, Outlook.
• Ability of plan, organize, record, and summarize meeting procedures.

Monday-Friday; 8am-5pm. Could be occasional overtime.