Medical Records Technician (Health Information Technician)

Summary

Corrections professionals who foster a humane and secure environment and ensure public safety by preparing individuals for successful reentry into our communities.

Duties

Analyzes medical records for completeness consistency and compliance with Joint Commission on Accreditation of Healthcare Organizations (JCAHO) Bureau of Prisons (BOP) and medical staff requirements.

Performs the monthly medical record audit in coordination with the medical staff.

Processes requests for medical information from outside hospitals clinics and physicians.

Responds to requests from outside sources requesting release of BOP medical information including court orders requests by U.S. Attorneys and other institutions.

Codes using ICD-9-CM complicated diagnoses and procedures for discharged inmates ensuring diagnoses and procedures are supported in the medical record and appropriately reported via Sentry.

Establishes medical records for all new admissions to facility; acquires monitors and accounts for the medical records which accompany those patients transferred in from other BOP institutions.

Performs a full range of administrative duties including preparing reports purchase orders receiving reports pay vouchers quarterly and annual reports medical referrals for treatment to other BOP facilities and pre-certification requests.

Along with all other correctional institution employees incumbent is charged with responsibility for maintaining security of the institution. The staff correctional responsibilities precede all others required by this position and are performed on a regular and recurring basis.

Requirements

Conditions of employment

• U.S. Citizenship is Required.
• See Special Conditions of Employment Section.
• Selective Service Requirement:

Career Transition Programs ( CTAP or ICTAP): These programs apply to Federal and/or DOJ employees who meet the definition of surplus or displaced from a position in the competitive service. To receive selection priority for this position you must:

• 1. MeetCTAPor ICTAP eligibility criteria;
• 2. Be rated well-qualified for the position scoring at least half of the total possible points for the vacancy KSAs or competencies; and
• 3. Submit the appropriate documentation to support yourCTAP or ICTAPeligibility:
  • A copy of the agency notice (i.e. separation notice or agency RIF letter)
  • Most recent performance appraisal and
  • Most recent SF-50 showing current/former position grade promotion potential and duty location.
  • See USAJOBS Career Transition Programsfor more information.

NOTE: Applicants claiming CTAP or ICTAP eligibility must complete all assessment questions to be rated under the established ranking criteria.

EEO Statement/Policy: The United States government does not discriminate in employment on the basis of race color religion sex pregnancy national origin political affiliation sexual orientation marital status disability genetic information age membership in an employee organization retaliation parental status military service or other non-merit factor. More information can be found here: be considered for the position you must meet the following qualification requirements:

Education:

GL-05: Successfully completed 4 years of education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite. This education must have been obtained in an accredited business secretarial or technical school junior college or university.

GL-06: As a general rule education is not creditable above GL-5 for most positions covered by this standard; however graduate education may be credited in those few instances where the graduate education is directly related to the work of the position.

OR

Experience:

GL-05: You must have at least one year of specialized experience equivalent in difficulty and complexity to the next lower grade level. Candidates should possess administrative and technical support experience in order to provide effective management maintenance and control of the medical departments records and files. Experience at this level should have provided the applicant with a basic knowledge and understanding of medical terminology and medical record procedures and techniques.

Some examples of this qualifying experience are:

• Experience in creating and maintaining files and records.
• Experience in preparing receiving reviewing and verifying documents and processing transactions.
• Experience in maintaining office records and locating and compiling data or information from files and other data sources.

GL-06: You must have at least one year of specialized experience equivalent in difficulty and complexity to the next lower grade level. Applicants at this level should be familiar with various automated and data systems and have the ability to key and/or code information. Experience at this level demonstrates technical and administrative support through the ability to review analyze code compile and extract records data.

Some examples of this qualifying experience are:

• Experience in organizing and checking medical records for completeness accuracy and compliance with regulatory requirements.
• Experience in maintaining tracking and suspense systems and experience which requires the coordination and scheduling of appointment to facilitate patient treatment.
• Experience in performing a variety of administrative duties such as preparing reports purchase orders receiving reports pay vouchers and medical referrals for treatment.

OR

Combination of Education and Experience:

GL-05 only: Have a combination of education and experience. This experience must have equipped you with the knowledge skills and ability to perform the major duties of this position as described above.

If applicable credit will be given for paid and unpaid experience. To receive proper credit you must show the actual time (such as the number of hours worked per week) spent in activities.

**Your eligibility for consideration will be based on your responses to the questions in the application.**

Education

See Qualifications Section for education requirements if applicable .

ONLY if education is a requirement/substitution for specialized experience applicant MUST upload legible transcripts as verification of educational requirement. Transcripts MUST be uploaded and electronically linked from USAJOBS at the time you apply and MUST include identifying information to include School Name Student Name Degree and Date Awarded (if applicable). All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria Click Here.

Foreign Education: For information regarding foreign education requirements please see Foreign Diploma and Credit Recognition at the U.S. Department of Education website: Recognition of Foreign Qualifications.

If you are selected for this position and qualified based on education (i.e. basic education requirement and/or substitution of education) you will be required to provide an OFFICIAL transcript prior to your first day on duty.

Additional information

In accordance with 5 U.S.C. 3307 a maximum entry age of 36 has been established for original appointment to a position in a Bureau of Prisons institution. If you are above the maximum entry age and have prior federal law enforcement coverage you MUST submit an SF-50 to verify prior coverage.

Qualified Preference Eligible Veterans may be exempt from meeting the maximum age. Please refer to the Required Documents Section for the appropriate documentation to submit to validate veteran eligibility.

Special Conditions of Employment Section:

Appointment is subject to satisfactory completion of a pre-employment and panel interview urinalysis physical and background investigation.

All applicants are subject to and must satisfactorily pass all screening requirements in relation to National Crime Information Center (NCIC) and credit check.

All applicants not currently working in an institution will be required to complete a qualification inquiry regarding convictions of misdemeanor crimes of domestic violence in order to be authorized to carry a firearm.

Successful completion of the Introduction to Correctional Techniques three-week training course at Glynco Georgia is required.

Additional selections may be made if vacancies occur within the life of the certificate.

Candidates should be committed to improving the efficiency of the Federal government passionate about the ideals of our American republic and committed to upholding the rule of law and the United States Constitution.

Required Experience:

IC