Legal Practice Assistant

Job Description

Cozen O'Connor has an excellent opportunity for a Legal Practice Assistant with strong litigation and executive support experience. This role supports the team's Co-Chair in Little Rock and provides litigation support to attorneys handling matters in Arkansas state and federal courts, including coordination with team members in New York and Washington, D.C.
The ideal candidate is team-oriented and a proactive self-starter who can manage competing priorities under tight deadlines with exceptional attention to detail. This position requires strong communication, organization, and technology skills, as well as the ability to interact professionally with clients and colleagues at all levels of the Firm.

Responsibilities

• Prepare, transcribe, and revise correspondence and legal documents (e.g., memoranda, pleadings, court filings, charts, and tables) using word processing software
• Prepare and submit electronic filings in federal and state courts
• Proofread all work for typographical and grammatical purposes
• Provide litigation support, including preparing documents for filing and service; organizing hearing and exhibit materials; coordinating court reporters; and preparing courtesy copies of pleadings
• Maintain attorney calendars; coordinate meeting logistics; and confirm appointments throughout the day
• Manage attorney phone calls, including screening calls and scheduling conference calls via Microsoft Teams and other platforms
• Support weekly meetings by preparing agendas and recording/distributing minutes
• Arrange travel for assigned attorneys
• Monitor email for assigned attorneys, as requested
• Open, organize, and maintain client and office files in electronic and paper filing systems
• Use the Firm's docketing program to enter and maintain deadlines and required dates
• Track, compile, and submit expense reimbursements and vendor invoices in the Firm's finance system (ChromeRiver)
• Prepare and submit conflict checks and new matter intake forms
• Prepare, proofread, and process engagement letters and other correspondence
• Assist with closing files in accordance with department protocol
• Prepare and update status reports and recurring client communications
• Coordinate CLE training classes
• Maintain client contact lists for marketing and client events
• Coordinate logistics for client and guest meetings (e.g., breakfasts, lunches, and dinners)
• Reserve conference rooms for depositions and meetings, including confirming videoconferencing needs and attendee counts

Qualifications

• 5-7 years of legal and/or executive assistant experience
• Strong proficiency with legal and business software (as applicable), such as document management (iManage/DeskSite/WorkSite), Microsoft Office (Word, Excel, PowerPoint), and practice/operations tools (Intapp, BigHand, Docket Enterprise/DTE, ChromeRiver)
• Prior experience with federal and state court e-filing
• Advanced proficiency in Outlook, Teams, Word, and Excel, including Styles and redlining; strong PDF skills (e.g., Adobe Pro, PDF Docs4). If not currently advanced, must be able to reach an advanced level within a reasonable period of time
• Typing speed of 60+ wpm
• Strong organizational, problem-solving, and project management skills; ability to manage multiple priorities with a high level of accuracy
• Excellent written and verbal communication skills; ability to interact professionally with clients, attorneys, and staff
• Flexibility to adjust to changing assignments; expected to provide support to primary attorneys and, as needed, other attorneys within the Litigation practice and the office
• In office at least 3 days per week
• Bachelor's degree preferred, but not required
• Notary preferred

The salary range for this role is $60,000 - $75,000 and represents the Firm's good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including but not limited to, the candidate's relevant experience, qualifications and location.

About Us

Known for its commitment to action and tangible results, Cozen O'Connor has rapidly grown to become one of North America's fastest-growing law firms. Offering full-service expertise in litigation, business law, and government relations, the firm serves a diverse clientele, including global Fortune 500 companies, growing middle-market firms, startups, and high-profile individuals. Established in 1970, Cozen O'Connor has more than 1,000 attorneys who help clients manage risk and make better business decisions. The firm counsels clients on their most sophisticated legal matters in all areas of the law, including litigation, corporate, and regulatory law. Representing a broad array of leading global corporations and middle market companies, Cozen O'Connor services its clients' needs through 35 offices across two continents. The firm is consistently ranked among the top 100 law firms in America and has received recognition from prestigious legal and business organizations such as Chambers & Partners, The American Lawyer, The Legal 500, and Best Lawyers. Cozen O'Connor is dedicated to excellence and strives to achieve the right results for its clients, no matter how complex or critical the legal challenges may be.

Cozen O'Connor is committed to fostering greater inclusion in the legal profession. We understand the organizational effectiveness that comes from welcoming and valuing differences within the firm, and we know that assembling a team with a breadth of perspectives and experience is necessary to provide the highest quality legal service. We encourage candidates to apply and join us in this effort.

Cozen O'Connor actively welcomes applicants who have previously left the workforce and are looking to return to their careers. Gaps in experience are not penalized.
Cozen O'Connor is an Equal Opportunity Employer, including disabled and veterans.