Billing Assistant

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process. Full Time New York, NY, US 7 days ago Requisition ID: 1001 Salary Range: $55,000.00 To $60,000.00 Annually Location: Hybrid | New York, NY 10165 Compensation: $55,000 – $60,000 / year Position Overview We are seeking a detail-oriented Legal Billing & Accounting Specialist to manage full-cycle legal billing, accounts receivable, and accounts payable. Operating in a hybrid capacity in NYC, this role ensures accurate financial processing, strict client compliance, and seamless coordination between attorneys, clients, and vendors. Key Responsibilities Legal Billing & Accounts Receivable (AR) Full-Cycle Billing: Coordinate monthly billing for assigned attorneys; execute complex bills, process edits, write-offs, transfers, and time/expense adjustments. E-Billing & Compliance: Generate LEDES files and submit invoices via client portals; monitor billing guidelines, resolve rejections, and liaise with e-billing vendors. Account Maintenance: Apply payments accurately in QuickBooks, maintain detailed client records, and reconcile billing discrepancies with clients and attorneys. Reporting & Collections: Prepare and analyze financial reports (AR Summary, Billing History, Aged WIP); support collections with appeals, deductions, and AR monitoring. Attorney Advisory: Respond to attorney inquiries regarding invoice status or payment delays, and advise on e-billing best practices. Accounts Payable (AP) & Firm Operations Expense Processing: Process and code vendor invoices, expense reports, and check requests; secure proper internal approvals. Payment Execution: Schedule and execute firm payments via checks, ACH, and wire transfers while maintaining accurate vendor records. Special Projects: Assist with special financial projects and process improvement initiatives as assigned. Qualifications & Skill Requirements Experience: 3+ years of legal billing or accounting experience within a law firm setting. Industry Knowledge: Deep familiarity with legal billing practices (billable hours, retainers, and client guidelines). Core Skills: Exceptional attention to detail, robust organizational habits, and excellent time management. Communication: Strong interpersonal skills for frequent, professional client and vendor interactions. Technical & Preferred Skills Systems: Proficiency with QuickBooks and dedicated legal billing software (e.g., Clio, TimeSolv, LeanLaw, or similar). #J-18808-Ljbffr