Parts Specialist - Seasonal Admin

This is a contract role that will run through the end of July 2026. Contract may be extended depending on business needs. Are you ready to join an organization where we focus on People First, have fun at work and make a difference in what we do? Dairyland is proud of our People First culture centered around appreciation, celebrating wins and collaboration. We’ve worked hard to ensure alignment between our culture and our processes and systems, learning and development and rewards and recognition programs. As a team, we work together to leverage the team’s diverse perspectives, ideas and experiences to deliver nothing less than the best. We are collaborative, transparent and committed to our People and their work experience, growth and professional development. Hiring Wage Range: $24 - $27/hour Compensation is determined by a combination of factors, including but not limited to education, work experience, and certifications. The actual offer may vary, reflecting the candidate's unique blend of experience, educational background, and skill level. PURPOSE: Under limited supervision, responsible for the efficient operation of the Fleet Operations Center Parts Room, and shop truck. Support Fleet Operations with repair parts, materials, and clerical record keeping. Maintain active inventory of common items. ESSENTIAL JOB FUNCTIONS: Receive, interpret and identify written or verbal requests for parts, tools and other items. Source, locate, store and issue parts, tools and related items, securing quality products at the lowest reasonable cost and in a timely manner. Record receipts, disbursements and balances on hand for parts, materials and supplies to maintain proper accountability, and learn and apply the accounting system for accurate cost tracking. Prepare orders, contact vendors and enter, expedite and follow up on orders as needed. Receive and process shipments, verify completeness and resolve damage or shortage claims with vendors or carriers. Maintain accurate and economical inventory of stock items. Utilize existing suppliers/ vendors to procure parts. Comply with Department of Transportation and Dairyland Power Cooperative requirements. Communicate effectively with mechanics, department supervisors and others to confirm parts and tool needs and order correct items. Perform general office, record keeping and data entry functions for the Fleet Operations Center, and work collaboratively with others while handling detailed and sometimes complex situations accurately. Perform other duties as assigned. NATURE AND EXTENT OF FINANCIAL RESPONSIBILITY: Responsible for approximately $300,000+ value of spare parts, supplies, tools and material of the Fleet Operations Department. Evaluate quotes and prices of repair parts and other items. May authorize purchases up to $1,000. MINIMUM QUALIFICATIONS: Education & Experience: Vo-Tech Diploma program in auto/truck parts supply OR High School Diploma and completion of comparable military training program in vehicle equipment/parts control. With Vo-Tech and/or military program, one (1) year experience in vehicle parts, catalogs, purchasing, inventory, cost control, and record keeping (some experience must be with computerized systems). OR High School Diploma and two (2) to three (3) years experience in vehicle parts, catalogs, purchasing, inventory, cost control, and record keeping (some experience must be with computerized systems). Special Training: Possess basic knowledge of accounting practices and office procedures. Have a basic understanding of the theory and technical concepts of vehicle/equipment function and operation. Possess reading skills adequate to interpret and work from technical manuals, drawings and schematics. ASE – Parts Specialist Certification preferred. Skills: Ability to skillfully operate computers for database management, spreadsheets, office automation, data entry and word processing. RTA program knowledge preferred. Ability to operate a variety of office machines. Effective oral and written communication skills, ability to interact positively and professionally with others, ability to work as part of a team and ability to maintain accurate, thorough and legible records. Environmental Demands: Works mostly indoors and occasionally outdoors, including occasional exposure to extreme cold, heat and temperature swings. Frequently works around noise and mechanical hazards and occasionally around electrical, fume or odor, dust and chemical hazards. Other Job Characteristics: Good oral and written communication skills and ability to interact with others in a positive manner. Team player. Legible handwriting. Capable of handling detailed complex situations accurately and thoroughly. With headquarters in La Crosse, Wis., Dairyland is a generation and transmission cooperative that provides wholesale energy for 24 electric distribution cooperatives and 17 municipal utilities in Wisconsin, Minnesota, Iowa and Illinois. At Dairyland, we know that happy employees are the backbone of any good organization. By offering an excellent compensation and benefits package, opportunities for career growth and a supportive environment, Dairyland helps ensure a quality business and premier workplace.