Payroll/HR Clerk

Payroll/HR Clerk

The Payroll/HR Clerk manages day-to-day payroll processing, electronic onboarding, corrective action tracking, and human resources compliance tasks at our long-term care facility. Operating 100% on-site, this role serves as a visible, trusted resource for our facility staff, which includes nursing (RNs, LPNs, CNAs), dietary, housekeeping, and administrative teams. This position ensures accurate and timely pay, manages the applicant lifecycle natively inside Paylocity, coordinates benefits via Employee Navigator, handles mandatory compliance screenings through DISA.

Duties/Responsibilities:

• Enters, maintains, and/or processes information in the payroll system; information may include employees hourly rates, salaries, commissions, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, and other information.
• Ensures proper processing of payroll deductions for taxes, benefits, and other deductions.
• Reconciles payroll to the benefit statements each month.
• Issues, or reissues, physical or replacement checks or direct deposits due to payroll errors or final discharge.
• Performs other duties as assigned.
• Accept applications in accordance with the established facility protocol.
• Complete reference checks and preliminary screening interviews.
• Obtain references, criminal background checks and, if licensed or certified, ensure these are current and the person is in good standing.
• Schedule an interview with the department head, if desired.
• Complete the employee folder prior to beginning work to include:
• Application
• Tax Information
• Picture I.D. (Driver's License)
• Social Security Card
• Resident Rights
• Facility Policies
• Abuse Policy
• Individual Department Policies
• Begin an Occupational Safety and Health Administration (O.S.H.A.) file on each employee to contain all medical information to include:
• History and Physical
• Tuberculosis (T.B.) Skin Test Results
• Provide or assist with new employee orientation.
• Maintain employee folders in a current status.
• Continue to provide in-service training to employees throughout the year, keeping them informed of changes in state and federal regulations, as well as changes in facility protocol.
• Understand and follow fire, safety, sanitation, Blood-borne pathogens and Hazard Communication programs, and be able to instruct the staff accordingly.
• Prevent abuse, neglect and exploitation in the elderly.
• Promote a safe, clean environment in which the residents may live.
• Any other duties and responsibilities requested by the Administrator.
• Become a participating facility team member with the residents as first priority.
• Attend facility meetings, as needed.

Requirements

Required Skills/Abilities:

• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office Suite or related software.
• Proficient with or the ability to quickly learn Paylocity payroll software.

Education and Experience:

• High school diploma or equivalent required.
• Two years of experience in accounting or bookkeeping with at least six months of experience in payroll preferred.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.
• Hold/handle
• Carry
• Reach – at and below shoulder height
• Push/pull
• Grasp and handle – pens, paperwork and small equipment
• Twist, bend, stoop, kneel, and squat
• Fine hand motor coordination
• Ability to read and write legibly
• Ability to give and follow instructions

Tasks and procedures performed by the employee involve risks classified by C.D.C. as Category III. (No contact with blood or other bodily fluids to which universal precautions apply, if regular duties are performed.)

Other Considerations and Requirements:

Must be able to tolerate a high pace as typical for a nursing facility. Must be able to take and give instructions well and enjoy working with the elderly. Although an employee is required to sit for prolonged periods of time, he/she must also be able to tolerate prolonged standing and walking.