Payroll Administrator

Job Description

Job Description

We are looking for a Payroll Administrator to support accurate, compliant payroll operations for a defense software organization in Charlottesville, Virginia. This role is ideal for someone who brings strong knowledge of end-to-end payroll processing, applies sound judgment when handling confidential information, and takes pride in improving the quality and efficiency of payroll work. The successful candidate will help strengthen internal controls, contribute to process enhancements, and deliver dependable service to employees and internal partners.

Responsibilities:
• Process full-cycle payroll activities with a high level of accuracy, ensuring employees are paid correctly and on schedule.
• Administer multi-state payroll in compliance with applicable policies, procedures, and payroll regulations.
• Review payroll data, reports, and output regularly to identify discrepancies, research root causes, and resolve processing issues.
• Conduct recurring control checks and year-end payroll audits to support quality standards and reduce error rates over time.
• Partner with payroll leadership to refine workflows, improve operational efficiency, and remove unnecessary steps from existing processes.
• Contribute to continuous improvement initiatives by gathering data, recommending practical enhancements, and helping implement stronger payroll controls.
• Develop and carry out procedures that increase the consistency, quality, and effectiveness of payroll operations, including year-end activities.
• Maintain confidentiality of payroll and employee information while operating in alignment with ethical standards and established company guidelines.
• Foster a detail-oriented, solutions-focused work environment by supporting best practices and delivering responsive service to internal and external stakeholders.• Experience managing full-cycle payroll processing from data review through final payroll completion.
• Working knowledge of multi-state payroll practices and related compliance considerations.
• Background handling payroll for employee populations ranging from approximately 101 to 500 employees.
• Proficiency with payroll systems and payroll record maintenance in a fast-paced environment.
• Experience using PeopleSoft for payroll processing, reporting, or data review.
• Strong attention to detail with the ability to identify errors, investigate issues, and follow through to resolution.
• Ability to manage confidential information with professionalism, discretion, and sound judgment.