Accounts Payable Specialist

Accounts Payable Specialist

The Accounts Payable Specialist manages the full AP cycle while supporting AR and credit functions in a collaborative, family-oriented environment. This role focuses on accurate invoice processing, vendor communication, and timely payments, while assisting with reporting, reconciliations, and cross-functional accounting support. The position offers opportunities to build relationships, expand accounting skills, and contribute to a supportive workplace.

Responsibilities

• Communicate with vendors to resolve discrepancies and maintain strong relationships.
• Process, code, and enter invoices accurately and timely.
• Maintain accurate vendor records in systems and spreadsheets.
• Perform three-way matching (PO, receipt, invoice) when applicable.
• Prepare weekly payment selections, obtain approvals, and process payments.
• Match invoices to checks and ensure complete documentation.
• Distribute payments and maintain filing/scanning records.
• Review vendor statements and resolve discrepancies or missing invoices.
• Investigate duplicate or unmatched items and coordinate resolution.
• Complete AP close and distribute reports.
• Analyze AP reports and address issues.
• Manage Certificates of Insurance and ensure compliance.
• Prepare and file annual 1099s.
• Cross-train to support team coverage.

Essential Skills

• 1+ year of AP or related accounting experience.
• ERP system experience and ability to trace transactions.
• Basic general ledger and reconciliation knowledge.
• Strong invoice coding and data entry accuracy.
• Excellent communication, phone etiquette, and customer service skills.
• Proficiency in Microsoft Excel and Outlook.
• High attention to detail and strong organizational skills.
• Solid math and 10-key skills.
• Ability to multitask in a fast-paced environment.
• Professionalism, confidentiality, and problem-solving ability.

Additional Skills & Qualifications

• Ambitious, adaptable, and accountable mindset.
• Interest in learning broader accounting functions.
• Positive attitude with strong teamwork skills.
• Experience with ERP systems and Microsoft Office.
• Strong analytical and problem-solving abilities.
• Ability to work independently and collaboratively.
• Willingness to cross-train and support team needs.

Work Environment

This is a 100% in-office role in a blue-collar business environment supporting a petroleum equipment distribution company. Schedule is MondayFriday, 7:00 a.m.4:00 p.m. The workplace is collaborative and family-oriented, with a strong emphasis on employee appreciation and team connection (e.g., events and outings).

Job Type & Location: This is a Contract to Hire position based out of Portland, OR.

Pay and Benefits: The pay range for this position is $23.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type: This is a fully onsite position in Portland, OR.

Application Deadline: This position is anticipated to close on May 30, 2026.