Benefits & Systems Coordinator (Temporary 6-Month)

Job Summary

The Benefits & Systems Coordinator is responsible for the day-to-day administration of employee benefit programs, including health, life, disability, and retirement plans. This position ensures compliance with federal and state regulations, maintains benefits data within the HRIS (Human Resources Information System), and provides excellent customer service to employees regarding their benefits. This temporary position will support the HR (Human Resources) team during a transition period and coordinate the digitization and documentation of benefits administration processes.

Benefits and Compensation:

• Salary range (CATEGORY 3) - $42,602.50 to $58,497.50
• Employer-paid medical, dental, vision, and life insurance (full family coverage)
• Generous sick and paid time off (PTO)
• Long-term disability plan
• Defined Contribution plan - 401(k) (with employer contribution)
• Relocation assistance
• Position covered by the WEA/WEASO Collective Bargaining Agreement

Responsibilities:

Benefits Administration

• Assist with the administration of employee benefits programs, including health, dental, vision, life, and disability insurance plans.
• Process 401(k) plan enrollments and routine plan administration.
• Administer COBRA (Consolidated Omnibus Budget Reconciliation Act) for continuation coverage, including notifications, eligibility tracking, and payment processing.
• Maintain accurate benefits records, reports, and documentation required by federal, state, and provider rules and regulations.

• Ensure organizational compliance with applicable provisions of COBRA, HIPAA (Health Insurance Portability and Accountability Act), and ERISA (Employee Retirement Income Security Act of 1974).

• Serve as the primary point of contact for employee benefits inquiries and provide timely, accurate information.
• Coordinate benefits enrollment processes, including new hires, qualifying life events, and annual open enrollment.
• Maintain knowledge of trends, developments, and best practices in benefits administration.

• Liaise with insurance carriers and benefits vendors for routine plan administration matters.

• Monitor administrators' and insurance carriers' reports to ensure accuracy and compliance.

HR Systems and Data Management

• Maintain and update employee benefits data within the BambooHR HRIS platform.
• Ensure data accuracy and completeness of all employee benefits records.
• Coordinate and support the digitization and electronic filing of employee benefits documentation.

• Serve as the point of contact for benefits-related system questions and troubleshooting.
• Collaborate with the IT (Information Technology) department to manage system access, technical requirements, and system enhancements as needed.
• Generate standard benefits reports and provide updates to management.
• Participate in system testing for new programs, processes, or system rollouts related to benefits.

Process Documentation and Improvement

• Identify opportunities for process improvements and increased efficiency with benefits administration.

• Create and maintain training materials and resources for benefits administration processes.
• Support training initiatives and facilitate knowledge transfer to permanent staff members.
• Maintain confidentiality and security of all employee information in accordance with organizational policies and legal requirements.

Other Duties

• Prepare and maintain records, reports, and other documentation as required by regulatory agencies.
• Participate in HR team meetings and collaborate on departmental projects.
• Perform other related duties as assigned.

Minimum Qualifications:

Required Skills and Abilities

• Excellent verbal and written communication skills, with the ability to explain complex benefits information clearly.
• Working knowledge of employee benefits programs and administration practices.
• Working knowledge of COBRA, HIPAA, and ERISA requirements.
• Strong analytical and problem-solving skills.
• Excellent attention to detail and accuracy.
• Exceptional organizational and time management skills, with proven ability to meet deadlines.

• Ability to handle multiple priorities simultaneously in a fast-paced environment.
• High level of discretion and ability to maintain strict confidentiality.
• Proficiency in Microsoft 365 applications, including Word, Excel, Outlook, Teams, PowerPoint, OneDrive, SharePoint, Calendar, and Forms.
• Experience with HRIS platforms, preferably BambooHR or comparable systems.
• Strong customer service orientation and ability to work collaboratively with diverse stakeholders.

• Self-starter with initiative and ability to work independently.
• Ability to adapt to changing priorities and remain flexible.

Education

• High school diploma or GED equivalent.

Physical Requirements

• Ability to work on-site at WEA Headquarters in Federal Way, WA.
• Primarily sedentary office work, with occasional light lifting (up to 15 pounds).
• Ability to sit or stand and work at a computer for extended periods.

Additional Requirements

• Commitment to supporting and advancing the WEA mission, goals, core values, and priorities.

• Ability to build and maintain professional relationships with bargaining unit members, exempt employees, management, and external partners.

Work Environment & Schedule

• Primarily in-person at WEA Headquarters in Federal Way, WA, with flexibility for occasional remote work as approved.

• Standard business hours: Monday-Friday, scheduled between 8:00 a.m. - 6:00 p.m.
• 7.5 hours per day.

COVID-19 Vaccination

As part of our commitment to the health and safety of our employees, members and councils, all candidates must provide proof of full COVID-19 vaccination status upon hire. Exceptions may be made for medical or religious reasons in accordance with applicable laws.

Supervision

The successful incumbent will function as a member of the Human Resources team and will report to the Director of Human Resources and Facilities.

Application:

• If you are interested in applying for this position, please click on the Apply for This Job button to submit your application, cover letter, and resume.
• If you are invited to an interview, you will receive an email from SkillSurvey with instructions and a link on how-to submit your five (5) professional references.
• Closing date is June 15, 2026, at 4:00 PM PT.

The Washington Education Association is committed to a diverse, equitable, and inclusive workplace where the contributions of each employee are respected as part of the work performed on behalf of 90,000+ members in public education. WEA embraces employees with varied backgrounds and life experiences, including race, ethnicity, gender, age, religion, socio-economic status, sexual orientation, gender identity, physical ability, and veteran status. Only those candidates who can commit to promoting diversity, equity, and inclusiveness need apply.