Receptionist

Job Description

Job Description

We are looking for an experienced and dependable Receptionist to support a busy legal office in New York, New York. This Contract position is ideal for someone who enjoys being the first point of contact for clients, managing a high volume of calls, and keeping daily front-desk operations running smoothly. The role requires strong organization, excellent judgment, and the ability to handle administrative tasks with accuracy and discretion.

Responsibilities:
• Manage a high-volume, multi-line phone system and direct incoming calls to the appropriate contacts efficiently and courteously.
• Welcome clients and visitors, create a detail-oriented front-desk experience, and assist with general inquiries upon arrival.
• Coordinate and confirm appointments using the office calendar system to maintain an organized daily schedule.
• Prepare copies of legal and administrative documents and provide general clerical support to the office as needed.
• Maintain orderly files, records, and front-desk materials to support smooth day-to-day operations.
• Assist with routine office tasks, including data entry, email communication, and document handling.
• Support attorneys and staff by helping keep reception and administrative workflows organized and responsive.• Prior experience in a receptionist or front-desk role, with law firm experience strongly preferred.
• Ability to confidently operate a multi-line phone system in a fast-paced office environment.
• Experience scheduling appointments and managing calendar entries with accuracy.
• Strong customer service and interpersonal skills, with a detail-oriented and courteous demeanor.
• Proficiency in Microsoft Word, Outlook, and Excel for everyday administrative tasks.
• Solid data entry, file organization, and written communication skills.
• Availability to work Monday through Friday during regular business hours for the duration of the contract.