HR Project Assistant

Job Description

Job Description

The HR Project Assistant will support recruitment, selection and career advisory services provided to clients and individuals. The position reports to the HR Program Manager – Employment, a leader with 15+ years’ experience in client facing and consultative talent acquisition.  The ideal candidate will take ownership of employment related projects including, but not limited to: sourcing, pre-screening and electronic record retention for assigned open requisitions. This position will provide support to individuals seeking employment advisory services as a result of employment separation, career change or workforce utilization engagements. Success characteristics include:  dependability, accuracy, time management, sense of urgency, follow-thru and learning on the fly. This is not a developmental role. Opportunities exist for growth and promotion and are based on demonstrated abilities and consistent performance.

 
Preferred Qualifications:

• Bachelor’s degree from an accredited institution in human resources preferred, not required.
• Minimum of 2 – 3 years demonstrated experience.
• aPHR certification or ability to attain within 1 year of employment.
• Valid Texas Driver’s License with acceptable Motor Vehicle Record (MVR) and background check is required.

 
Typical Duties:

• Answers phone calls, directs calls to appropriate parties or takes messages and greets visitors determining whether they should be given access to specific individuals.
• Assists Project or Program Managers in the development of policy, process or programs support external human resource departments.
• Conducts research, compiles data and prepares documents for consideration and presentation including, but not limited to:  job postings, candidate/outplacement training manuals and multimedia visual aids.  
• Contacts job applicants informing them of their status and assists with conducting reference or background checks, as requested.
• Drafts job posting for review noting specific client requirements related to education, experience and licensing as required by industry.
• Drafts weekly external communications for client dissemination specific to recruiting status.
• Informs candidates of job openings and details such as duties and responsibilities, compensation, benefits, schedules, working conditions and promotion opportunities.
• Instructs candidates and career transition participants in presenting a positive image by providing assistance with resume writing, personal appearance and interview techniques.
• Instructs candidates in presenting a positive image by providing assistance with resume writing, personal appearance and interviewing techniques.
• Performs administrative functions, such as maintaining records management database systems and performing administrative work, including editing and proofreading internal and external recruitment, process, policy and training documents.  
• Performs searches for qualified candidates according to relevant job criteria, using computer databases, networking, internet recruiting resources, cold calls, media, recruiting firms and employee referrals.
• Processes selected candidates for employment ensuring completion of all required documentation and maintains records of candidates selected for employment for payroll processing.
• Receives and reviews candidate submissions; assists with prescreening, interviewing and processing qualified candidates for consideration of employment and/or community-based outreach programs. 
• Requests scheduling of individuals for various performance-based assessments and coordinates delivery of reports; provides debrief of assessment results, as required.
• Reviews and evaluates candidate’s qualifications or eligibility for employment and conducts pre-screening interviews to obtain information on work history, training, education and job skills.
• Performs other duties, tasks and special projects as assigned.

 
Total Rewards:

• Non-exempt, Onsite, Monday through Friday, 8:00 am – 5:00 pm, flexible hours may be requested after 90 days of successful employment.
• Starting competitive pay, performance and productivity bonus eligible after 90 days of successful employment.
• Retention bonus eligible after 180 days of successful employment.
• Employer paid QSEHRA and life insurance.
• 401(k) with match and profit sharing eligible after 1 year of employment.
• Phone Reimbursement.
• Reimbursement of aPHR certification examination and recertification continuing education content.