Project Manager

Project Manager

Project Managers at RWS, play a pivotal role in leading a wide variety of projects from conception to completion. A collaborative leader, the Project Manager engages in close collaboration with other project departments, partners and stakeholders to coordinate teams, manage resources, track deliverables, and communicate effectively to successfully execute projects. Project Managers ensure projects are completed on time, within scope, on budget, and realizes the vision set forth by creative while further developing relationships both internally and with our external partners.

Key Responsibilities

1. Relationship Management: Provide world-class service, ensuring satisfaction of experience guests and client partners.
2. Production Planning & Scheduling: Develop detailed production schedules, timelines, resource allocation, and risk management for various types of entertainment projects.
3. Budget Management: Day to day management of the project budgets and expenses.
4. Vendor & Contractor Management: Manage relationships with external vendors, negotiate contracts, manage deliverables, and ensure compliance with production standards.
5. Installation Coordination: Hire, schedule, and manage production crews and technical personnel.
6. Quality Control: Ensure compliance with industry standards, regulations, and company policy.
7. Health & Safety Compliance: Implement and enforce health and safety protocols on site, ensuring all crew members adhere to guidelines to maintain a safe working environment.
8. Risk Management: Identify and mitigate potential risks associated with production activities, developing contingency plans to address technical, operational, or scheduling challenges.
9. Documentation & Reporting: Maintain detailed project records.
10. Flexible Schedule: Project locations span the globe and may require extended hours and include weekends and holiday contributions.

Qualifications & Skills:

• Degree in entertainment production, project management or a related field or 5+ years equivalent professional experience in a similar role.
• Experience managing project budgets over 20 million dollars.
• Excellent communication and interpersonal skills, with the ability to manage stakeholder expectations and build strong relationships.
• Strong knowledge of industry specific production processes.
• Proficiency in project management software and tools, such as Wrike, Microsoft and Adobe suite, Airtable, expense software and other applicable technologies.
• Familiarity with health and safety regulations and best practices in production environments.

Character Attributes:

• Leadership: Enables project team members to achieve collective results through planning, collaboration, and confident decision making.
• Strong Communicator: Able to provide clear direction to team members, crew, talent, vendors, and stakeholders, ensuring clear understanding and alignment across all project activities.
• Highly Organized: Exceptional at planning and managing complex schedules and resources.
• Detail-Oriented: Attentive to all parts of the project process.
• Team-Oriented: Works collaboratively with diverse teams, fostering a positive working environment that encourages cooperation and communication.
• Proactive Problem Solver: Anticipate potential challenges and develop thoughtful contingency plans to quickly address project challenges to client satisfaction.
• Decisive: Confident in making quick, informed decisions.
• Adaptable: Flexible to last-minute changes, unforeseen challenges, or evolving project needs.
• Professional Attitude: Effectively navigate high-stress situations. Representing yourself, the project and RWS in the most positive way.
• Resourceful: Finds creative solutions to optimize resources, manage costs, and maintain quality, within budget parameters.
• Budget-Conscious: Ability to create and track budgets and expenses, negotiate with vendors and find cost-effective solutions to project challenges.
• Safety-Focused: Prioritizes health and safety of all project team members, enforcing protocols and ensuring compliance with industry regulations.
• Time Management: Capable of handling multiple projects simultaneously, ensuring all project deliverables are completed on schedule.
• Ethical & Professional: Upholds high standards of professionalism, integrity, and accountability

Company Benefits:

• Competitive Salary
• Flexible working schedule and remote work options
• Company 401K
• Health Benefits – Medical, Dental, and Vision
• Collaborative and inclusive work environment
• Opportunity to work on a variety of project types including theme parks, museums, brand centers, live shows, temporary experiences and many others.

Diversity and Inclusion Statement: Diverse is who we are way more than a box to check, diversity is core to RWS Global culture. We value it, promote it, protect it and hire it. All differences are welcome here. We know for a fact that each employee's individual background, life experiences, knowledge, self-expression, and capabilities are a contribution to our culture, as well as our reputation and achievements. So, bring all of who you are, no questions asked.