Operations Specialist - Parks

Job Summary: The Operations Specialist supports the day-to-day administrative and operational functions of the Parks and Recreation Department with specific responsibility for Parks, Golf, and Cemetery operations. This position performs a wide range of clerical, financial, scheduling, and coordination duties to ensure efficient operations and compliance with City policies. The Operations Specialist serves as a key point of contact for staff, contractors, and the public and works closely with the Parks & Recreation Director, Finance, and Human Resources. Minimum Qualifications: Education: Bachelor’s degree in business administration or a related field preferred. An equivalent combination of education, training, and at least two (2) years of office or administrative experience may be considered in lieu of a degree. Experience: Two (2) or more years of experience in office administration, clerical support, or public-sector operations preferred. Licenses/Certifications: Valid Texas driver’s license required. Essential Job Functions: Performs general clerical and administrative duties to support Parks, Golf, and Cemetery operations. Communicates professionally with the public, contractors, vendors, and City departments; resolves or escalates issues as appropriate. Manages departmental calendars, meetings, and scheduling. Organizes and prepares meeting materials and schedules for Parks and Recreation divisions. Maintains office equipment and supply inventory; orders equipment and supplies as needed. Assists with departmental budgets, deposits, invoices, purchase orders, and P-Card reconciliation. Coordinates with the Finance Department to ensure invoices, payments, and financial documentation are completed accurately and timely. Coordinates with the Human Resources Department regarding recruitment, payroll, personnel records, and related administrative functions. Assists with maintaining and updating departmental website content. Contributes to the development and implementation of departmental policies and procedures. Provides mentoring, training, and procedural guidance to staff as assigned. Represents the department at meetings; prepares notes, summaries, and documentation as needed. Assists managers and leadership with special projects and other duties as assigned. Knowledge of: Clerical and administrative practices, including filing, scheduling, and recordkeeping. Payroll procedures, timekeeping, and basic financial documentation. Office equipment, software applications, and administrative workflows. Confidentiality requirements and personnel record management. City policies and procedures. Skills in: Professional communication and customer service. Organization, multitasking, and time management. Microsoft Office Suite and basic database or website tools. Problem-solving and independent task management. Training, coaching, and supporting staff. Physical Demands/Work Environment: Work is performed in a standard office and recreational facility environment with low to moderate noise levels. Subject to sitting, standing, walking, bending, kneeling, reaching, and lifting materials weighing up to 25 pounds regularly and up to 50 pounds occasionally. Requires coordination of eye, hand, and foot movement to operate vehicles or equipment. May require evening, weekend, and holiday work based on operational needs. #J-18808-Ljbffr Gfoat