Administrative Assistant

Administrative Assistant

The Administrative Assistant performs highly responsible, confidential, and complex administrative duties and coordinates projects and assignments while serving as a liaison for department specific programs and processes.

The Juvenile Probation Department of the Judicial Branch of Arizona in Maricopa County provides innovative and efficient juvenile justice services grounded in evidenced-based practices and research. These services improve the safety of our community, hold youth accountable through developmentally appropriate orientation, and ensure the public's trust and confidence in the Judicial Branch. Join our Juvenile Probation Department in its mission to promote public safety through positive change as we connect youth to the community and provide opportunities that are delivered with fairness, dignity and respect.

Position Qualifications

We recognize your time is valuable, so please apply if you meet the following required qualifications:

• High School Diploma or GED
• Three (3) years of responsible clerical and administrative experience
• OR
• Other combinations of post-secondary education and experience may substitute for the minimum qualifications on a year-for-year basis

Other Requirements

• Valid Arizona Driver license at time of hire
• Positions in Detention are subject to Tuberculosis (TB) testing. All offers of employment are subject to successful completion of new employee processing and a negative TB result prior to the start date

Knowledge, Skills, and Abilities

Knowledge of:

• Office practices, procedures and clerical processes.
• Data processing applications.

Skill in:

• Microsoft office suite, proficiency in Microsoft Excel.
• Operating various office machines.
• Typing with minimal errors.
• Preparing statistical report.

Ability to:

• Efficiently plan, organize and maintain workflow.
• Establish and maintain effective working relationships.
• Communicate effectively both orally and in writing.
• Evaluate information, prepare statistical reports and recommend appropriate action.
• Understand all policies, procedures, instructions, rules and regulations.
• Master department specific applications and software.
• Learn new skills necessary to support the needs and the mission of the Division and agency.

Essential Job Tasks

(This is not an all-inclusive list of all job duties that may be required; employees will be required to perform other related duties as assigned.)

• Schedules to ensure proper staffing coverage.
• Maintains spreadsheets, data entry, and Detention scheduling system.
• Answers inquiries regarding policy, procedures, and functions of the Detention scheduling and overtime process.
• File management and retention.
• Manages emergency contact lists.
• Maintains staff schedules such as pre-approved vacations, training, medical leave etc.
• Assist in various detention projects.
• Manages/inventories stock forms and orders supply.

Working Conditions :

While performing the duties of this job, the employee may need to communicate clearly, perceive details of objects that are close by, and maintain various physical positions for extended periods, such as sitting, standing, or walking. The job may involve using hands for tasks such as typing, handling objects, or operating tools, as well as reaching with hands and arms. Occasionally, the employee may be required to move or lift objects weighing up to 20 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.