Facilities Manager

Who We Are For more than 35 years, El Buen Samaritano (El Buen) has been a trusted community resource for Latino and immigrant families in Central Texas. Through culturally responsive food access, health literacy, and education programming, El Buen serves more than 30,000 individuals annually. The organization is recognized as both a direct service provider and a systems leader in building equitable pathways to health, education, and economic stability. Job Purpose The Facilities Manager leads day‑to‑day facilities operations for El Buen and is responsible for ensuring that buildings, grounds, fleet‑related supports, and surrounding work environments remain safe, functional, clean, and ready for use. This role oversees building and grounds maintenance, coordinates preventative maintenance and repairs, supervises contracted services, manages vendors, and supports facilities readiness for staff, participants, partners, and community use. This position ensures that workplace practices related to cleaning, security, building systems, maintenance, and operational safety remain aligned with organizational expectations and applicable regulatory standards, including OSHA requirements. The Facilities Manager proactively identifies risks, responds to urgent issues, and implements corrective action to maintain a safe, regulated, and well‑functioning environment. The Facilities Manager works closely with leadership, staff, contractors, vendors, and operational partners to ensure facilities are maintained in a manner that supports program continuity, organizational efficiency, and strong stewardship of El Buen’s physical assets. Scope Leads implementation of facilities operations across El Buen’s buildings, grounds, fleet‑related supports, and shared‑use spaces to ensure that environments remain safe, functional, compliant, and responsive to organizational needs. Oversees preventative maintenance, repairs, inspections, equipment upkeep, contractor coordination, and facilities‑related project implementation, including support for special events and community use of campus spaces. Supervises contracted facilities‑related services, including day and evening porters, technicians, groundskeepers, and other vendors, ensuring accountability, quality, and alignment with organizational standards and service expectations. Maintains oversight of building systems, service records, warranties, inspections, inventories, and facilities‑related documentation to support safety, continuity of operations, reporting readiness, and strong asset management. Partners with leadership to support facilities reporting, budget forecasting, risk identification, emergency response planning, vendor comparisons, and recommendations related to repairs, replacements, and operational improvements. Supports cross‑functional operational needs, including deliveries, donation pickups, food pantry support, and coordination with staff, partners, and vendors to maintain efficient day‑to‑day campus operations. Essential Functions Building Maintenance and Fleet Management (65%) Maintenance and Repairs: Oversees routine and preventive maintenance, repair work, and renovations across all buildings and grounds, including electrical, plumbing, carpentry, painting, general repairs, power washing, HVAC filter changes, and related facility needs; performs work directly when appropriate and secures qualified professionals when needed. Project Coordination: Plans, schedules, and monitors replacements, repairs, and relocation projects, including coordination of contracted and volunteer maintenance workers. Systems and Safety: Ensures efficiency, safety, and effectiveness of building systems and physical assets, including lighting, HVAC controls, air conditioning unit upkeep, elevators, and other facility infrastructure; maintains compliance with health, fire, and safety requirements and coordinates with inspectors as needed. Inspections and Emergency Response: Conducts daily inspections, communicates updates to supervisor, and responds to urgent or emergency issues affecting the safety, security, or usability of facilities, including maintaining contingency plans for unexpected breakdowns or disruptions. Inventory, Records, and Fleet: Maintains tools, parts, supplies, storage inventory, and records related to warranties, licenses, inspections, service agreements, contracts, and equipment and vehicle maintenance in accordance with organizational requirements and the Records Retention Policy; ensures El Buen vehicles remain in good working order and meet legal requirements for driving. Recommendations and Event Support: Provides recommendations regarding repairs, replacements, and purchases of equipment, vehicles, and building‑related assets, and supports building maintenance functions during special events and multipurpose building use. Supervision (10%) Contracted Service Oversight: Supervises contracted facilities‑related service providers, including day and evening porters, technicians, groundskeepers, and other approved vendors, ensuring work is completed in alignment with El Buen standards, timelines, and operational priorities. Grounds and Exterior Maintenance Coordination: Oversees groundskeeping and related exterior maintenance services, including coordination with vendors responsible for sprinkler systems, landscaping, and city‑required inspections. Work Direction and Accountability: Provides day‑to‑day direction, scheduling coordination, and performance oversight to contractors and service providers, monitors responsiveness and quality of work, and addresses service gaps or concerns in a timely manner. Backup Operational Support: Serves as backup to essential cleaning and facilities‑support functions when needed, including support with trash removal, restocking paper goods, and maintaining core public and shared‑use spaces. Vendor Contracts (10%) Vendor Records and Service Tracking: Maintains organized databases and records of vendors, service agreements, repairs, warranties, and maintenance histories related to buildings, grounds, equipment, and fleet operations. Warranty and Service Coordination: Tracks equipment and supply warranties and coordinates with appropriate vendors to ensure timely service, repairs, and follow‑up. Invoices and Payment Processing: Prepares and submits check requests, invoices, and other facilities‑related documentation in a timely and accurate manner to support operational continuity and financial accountability. Vendor Performance Support: Monitors vendor responsiveness, service quality, and documentation completeness, and supports informed decision‑making regarding vendor use, service adjustments, and operational improvements. Facilities Reporting and Budget Preparation (10%) Leadership Reporting: Prepares and delivers regular reports to the Chief of Finance & Operations and CEO summarizing project status, repair timelines, scheduling updates, key operational issues, strategic recommendations, and detailed cost comparisons across vendors to support informed decision‑making. Budget Forecasting and Cost Stewardship: Collaborates with leadership and appropriate management staff to support facilities budget forecasting, expense planning, and implementation of approved budget priorities; identifies repair and replacement needs and helps surface cost‑conscious options for maintenance, purchases, and vendor services. Operational Recordkeeping: Uses Microsoft Office Suite and related systems to maintain records, track work, support reporting needs, and organize documentation related to facilities operations. Other Duties (5%) Operational Support: Assists with receipt of deliveries, donation pickups, food bank pickups, bread pickups, and other logistics‑related support tasks as needed to ensure smooth day‑to‑day operations. Cross‑Functional Support: Supports broader organizational operations and shared campus needs as assigned, particularly when facilities readiness or logistical coordination is required. Other Duties as Assigned: Performs other duties as assigned in support of El Buen’s mission, facilities operations, organizational continuity, and emergency response operations. Qualifications and Competencies At El Buen, manager‑level staff are responsible for ensuring that operations are safe, reliable, and aligned with the organization’s mission and service delivery goals. Required Education & Experience Associate degree required Bachelor’s degree preferred Minimum of five (5) years of experience maintaining facilities, buildings, grounds, equipment, or property operations of similar size and complexity Experience coordinating contractors, vendors, repairs, maintenance projects, or facilities‑related workflows Experience supporting facilities operations in a nonprofit, school, community‑based, or similarly complex environment preferred Valid driver’s license and acceptable driving record; eligible for coverage under the organization’s insurance policy. Skills & Abilities Strong knowledge of facilities management, maintenance systems, and building operations, including preventative maintenance planning and repair coordination Ability to manage multiple priorities, balance planned and reactive work, and ensure continuity of operations in a dynamic environment Strong problem‑solving skills, including the ability to respond effectively to urgent facilities, safety, or operational issues Ability to work independently and collaboratively, demonstrating flexibility, adaptability, and sound judgment in changing situations Strong communication skills, including the ability to coordinate with staff, vendors, contractors, and leadership in a clear and timely manner Ability to plan and manage work schedules in alignment with program needs, including occasional evening or weekend work Strong organizational skills, including the ability to maintain accurate records, documentation, and operational tracking systems Proficiency in Microsoft Office Suite and related systems used for reporting, documentation, and operational tracking Preferred Qualifications Experience supporting facilities‑related budget planning, vendor comparisons, or operational reporting Experience coordinating contractors, inspections, safety practices, or building compliance activities in a nonprofit, school, community‑based, or similarly complex environment What we can offer you for all your hard work: Benefits Comprehensive health coverage (medical, dental, vision), with minimum 85% of the employee medical premium covered by the Organization 403(b) retirement plan offered immediately upon eligibility; El Buen will match employee contributions dollar for dollar, up to 4%; El Buen will make a retirement contribution of 5% of earnings (must enroll) Employer paid Short‑Term and Long‑Term Disability Flexible Spending Accounts Professional Development Opportunities Time Off Including: 8 paid holidays observed each year, plus Rest Days during Thanksgiving Week (Fall Break), and Rest Days during Winter Break in December (up to 10 days) through New Year’s Day Accrual of a total of 80 hours annual vacation time Accrual of 1 day of sick leave per month of service (12 days per year) Safeguarding certification is required to work as an employee at El Buen Samaritano Episcopal Mission (El Buen), an institution of the Diocese of Texas. Criminal background check will be conducted on all final candidates. Job Type: Full‑time Annual Salary: $75,000 #J-18808-Ljbffr El Buen Samaritano