Maintenance Clerk

Job Description

Job Description

About the Role:

The Maintenance Clerk plays a critical role in supporting the maintenance department by ensuring accurate and timely documentation, coordination, and communication of maintenance activities. This position is responsible for managing work orders, tracking maintenance schedules, and maintaining detailed records of repairs and inspections to facilitate efficient operations. The Maintenance Clerk acts as a liaison between maintenance technicians, management, and other departments to ensure that maintenance requests are properly logged and prioritized. By maintaining organized records and providing administrative support, this role helps minimize downtime and supports the overall reliability of facilities and equipment. Ultimately, the Maintenance Clerk contributes to a safe, well-maintained environment by ensuring that maintenance processes are documented and executed smoothly.

Required Qualifications

• High school diploma or GED required; technical training or associate degree preferred.
• Previous experience in inventory control, warehouse operations, parts room management, maintenance support, or related field preferred.
• Proficiency in Microsoft Excel and Microsoft Word.
• Strong organizational, planning, and time-management skills.
• Ability to develop systems, procedures, and workflows independently.
• Strong written and verbal communication skills.
• Excellent problem-solving abilities and attention to detail.
• Ability to work independently with minimal supervision.
• Experience with inventory management systems, ERP systems, or CMMS software preferred.
• Ability to learn and effectively utilize MicroMain CMMS.

• Ability to lift, carry, push, and pull materials weighing up to 50 pounds.
• Ability to stand, walk, bend, and reach throughout the workday.
• Ability to operate material handling equipment as required.

Skills:

The Maintenance Clerk utilizes organizational skills daily to manage and prioritize multiple maintenance requests and work orders efficiently. Proficiency with computer software, especially CMMS and Microsoft Office, is essential for tracking maintenance activities, generating reports, and communicating with team members and vendors. Strong communication skills enable the clerk to clearly convey information between maintenance staff, management, and external suppliers, ensuring smooth coordination. Attention to detail is critical when maintaining accurate records of repairs, parts usage, and compliance documentation to support operational reliability and safety. Additionally, problem-solving skills help the clerk address scheduling conflicts and urgent maintenance needs promptly, contributing to the overall effectiveness of the maintenance department.