Medical Data Entry Clerk

Job Description

Job Description

We are looking for a detail-oriented Medical Data Entry Clerk to support pharmacy credentialing and administrative documentation in Huntington Beach, California. This is a Contract position focused on organizing records, completing form-driven submissions, and maintaining accurate information across spreadsheets, PDFs, and online portals. The ideal candidate is comfortable handling high-volume clerical tasks in a healthcare setting and can help keep licensing, enrollment, and contracting activities on schedule.

Responsibilities:

• Enter, update, and verify pharmacy-related information in spreadsheets, credentialing files, and web-based systems to support accurate recordkeeping.

• Prepare and submit documentation for pharmacy licenses, renewals, amendments, and related compliance materials with close attention to deadlines.

• Maintain current records for pharmacy credentials, registrations, identifiers, and supporting documents used in enrollment and contracting activities.

• Complete and track provider enrollment and revalidation forms for government and commercial programs, ensuring required information is accurate and complete.

• Assist with payor contracting administration by organizing participation documents, updating contract records, and following up on renewal requirements.

• Review PDFs, templates, and source documents to transfer data into required formats for applications, credentialing packets, and portal submissions.

• Communicate with agencies, payers, pharmacies, and internal team members to resolve missing information and address submission issues.

• Monitor due dates and documentation status across multiple active files, escalating items that may impact compliance or reimbursement timelines.

• Experience in data entry, clerical administration, or document processing within healthcare, pharmacy, or insurance environments.

• Strong accuracy and attention to detail when entering information into forms, spreadsheets, and online portals.

• Ability to manage multiple applications, deadlines, and follow-up tasks in a fast-paced administrative setting.

• Comfortable working with credentialing, licensing, enrollment, contracting, or claims-related documentation.

• Effective written and verbal communication skills for coordinating with external agencies and internal stakeholders.

• Proficiency with Microsoft Excel, PDF-based documentation, and web portal navigation.

• Familiarity with pharmacy operations is preferred; broader healthcare administrative experience may also be considered.