Accounting Coordinator

Job Description

Job Description

We are looking for an Accounting Coordinator to support branch-level financial and administrative operations. This long-term contract position is ideal for someone who can manage accounting records, payment activity, and document handling with accuracy and consistency while collaborating closely with internal teams. The role combines day-to-day transactional support with audit readiness, record maintenance, and banking-related responsibilities in an organized office environment.

Responsibilities:
• Coordinate daily banking activities, including preparing deposits, retrieving financial statements, and distributing supporting records to the appropriate stakeholders.
• Administer payment processing tasks by producing outbound checks, compiling required backup documentation, and ensuring timely mailing of financial materials.
• Maintain fraud-prevention controls by handling Positive Pay-related activities and monitoring check stock to support secure disbursement operations.
• Record payment activity in internal eligibility or accounting systems and review vendor claim information to help keep reporting current and accurate.
• Prepare and update recurring vendor reports, tracking logs, and other operational records needed for financial oversight and follow-up.
• Manage incoming and outgoing mail by scanning, routing, and organizing documents for multiple team members across both electronic and physical filing systems.
• Support retention and compliance efforts by keeping documentation complete, accessible, and properly filed for internal review and external audit requests.
• Provide administrative assistance for accounting workflows, including special mailings such as tax-related correspondence and state filing documentation.
• Fulfill periodic in-office responsibilities, including at least one on-site workday each week, to handle materials and processes that require physical office support.

• Prior experience performing accounting support, office coordination, or financial administration duties in a business environment.

• Working knowledge of payment processing, check handling, bank deposits, and cash management procedures.

• Ability to maintain accurate records, review documentation carefully, and produce reliable reports and tracking logs.

• Experience supporting audit preparation, document retention, or compliance-focused administrative processes.

• Proficiency with document management tasks, including scanning, filing, and organizing both digital and paper records.

• Strong attention to detail with the ability to manage confidential financial information responsibly and accurately.

• Comfortable working on-site in San Diego, California at least one day per week to complete office-based responsibilities.

• Local availability in the San Diego area and the ability to collaborate effectively with internal teams on ongoing operational needs.