Data, Production and Operations Assistant

WE are looking for a seasoned, detail oriented professional who thrives in a fast-paced, deadline-driven environment, values collaboration, and is passionate about delivering high-quality direct mail. YOU are someone with deep experience in print production or data direction, and the ability to lead strategic initiatives. You're looking for a role that blends leadership, logistics, and creative problem-solving in service of progressive clients across the country.

AGENCY has built a reputation for delivering excellent direct mail and targeting services. We're hiring a Data, Production and Operations Assistant to work with our COO to oversee and optimize print production operations, implement process improvements, complete firm wide operations goals, and serve in a part-time Data Director capacity managing data programs for direct mail clients.

This position will be a main contributor within our operations team . You'll play a critical role in ensuring flawless execution and delivery of print and mail products, AGENCY operations goals, and providing key backend service to our staff, customers, and vendors.

Requirements and Qualifications:

• Serve as a key contributor of our Operations team
• Partner with operations team members to track purchase orders (POs), invoices, and production schedules
• Troubleshoot and resolve production challenges quickly and efficiently
• Develop and execute data programs for direct mail clients, including list strategy, segmentation, and targeting
• Project manage staff and vendor requests, in line with firm systems
• Own and execute the QC process for all outgoing data files, ensuring accuracy prior to production handoff
• Maintain list integrity standards across client programs, including tracking, documentation, and version control of data assets
• Coordinate with client services and production teams to ensure data timelines align with mail drop schedules

The ideal candidate is proactive, organized, a strong communicator, and thrives under pressure. You're a team player who leads by example and can juggle multiple deadlines while keeping quality and accuracy top of mind.

Requirements:

• Minimum of 3 years experience in political data, print production, or related business management field.
• Preferred proficiency in Votebuilder/VAN and Targetsmart, and familiarity with Catalist, Murmuration, L2, and Resonate
• Proficiency in Microsoft Excel, Google Docs, Google Sheets, and Gmail
• Highly detail-oriented with a deep commitment to organization and systems
• Proven ability to learn and and master new software and systems
• Demonstrated work executing direct mail production and/or data projects
• A track record of leading projects, mentoring others, and driving operational improvements
• Comfort working across departments and taking initiative to solve problems
• Familiarity with AI tools and/or willingness to learn and incorporate them into role

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

We pride ourselves on outstanding creative, strategy, customer service, and our firm values: creativity, respect, dependability, support, and leadership. If doing a good job matters to you, you'll fit in here. We expect our staff to constantly strive to meet or exceed these values, and have fun doing it.

A bachelor's degree is not required to apply for or succeed in this position.

Some candidates may feel discouraged from applying if they don't match every job requirement - we encourage you to apply anyway. Any candidate who completes a second interview, but is not hired, will receive a $100 gift card in compensation for your time.

Position Details
This is a temporary, full time role through November 2026.

Similar to our campaign clients, our staff are expected to put in long and irregular hours as needed. With that in mind, AGENCY actively strives to create an environment that empowers our staff to lead a balanced and healthy work-life through flex hours, remote work, and programs for mental and physical wellness.

Compensation: $5,600 monthly. End-of-cycle bonuses are also awarded, based on individual and firm performance. To help ensure equity is centered in our recruitment and hiring process, we do not negotiate starting salaries.

To ensure a healthy and happy workplace, AGENCY provides a benefits package which includes a 100% premium paid medical plan, dental and vision coverage, 401k with 4% employer match, up to $100 cell phone stipend, 100% paid life insurance policy, professional development opportunities and flexible paid time off.

AGENCY strives to create a diverse workplace and strongly encourages women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

AGENCY has taken the Progressive Pipeline x Arena Hiring Pledge. We are an equal opportunity employer. Applicants will not be discriminated against because of race, color, creed, sex, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition or any protected category prohibited by local, state or federal laws.

• Minimum of 3 years experience in political data, print production, or related business management field.
• Preferred proficiency in Votebuilder/VAN and Targetsmart , and familiarity with Catalist, Murmuration, L2, and Resonate
• Proficiency in Microsoft Excel, Google Docs, Google Sheets, and Gmail
• Highly detail-oriented with a deep commitment to organization and systems
• Proven ability to learn and and master new software and systems
• Demonstrated work executing direct mail production and/or data projects
• A track record of leading projects, mentoring others, and driving operational improvements
• Comfort working across departments and taking initiative to solve problems
• Familiarity with AI tools and/or willingness to learn and incorporate them into role

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