(NSA NW ANNEX) OPERATIONS CLERK

Operations Clerk

Job Number: 2600027P

Primary Location: United States-Virginia-Chesapeake

Organization: Northwest Fleet/Gas

Pay Range: $16.75

Job Summary: Performs a variety of duties in connection with the accounting and control of retail services operations.

Duties and Responsibilities:

• Performs accounting functions for assigned services and general expense departments.
• Receives invoices for services, merchandise, supplies, and expense items.
• Creates RGRs in ARMS and coordinates payment with Corporate Accounting Center (CAC).
• Coordinates and researches delinquent payment problems with vendors and the CAC.
• Processes monthly journal entries to allocate proper charges to appropriate department, NEX, etc.
• Researches accounting discrepancies by examining the purchase journal and/or reviewing accruals.
• Identifies merchandise charged to incorrect departments, duplicate payments, erroneous or missing accruals, etc.
• Initiates action with CAC to resolve discrepancies identified.
• Compiles and distributes daily, monthly sales, inventory, and payroll reports comparing current results with plan, last year, etc.
• Reports are by department, by location, and cumulative NEX.
• Gathers required data from a variety of sources sales audit location supervisors payroll etc.
• Reviews reports prepared to identify and research problems and discrepancies.
• Maintains files of NEX contracts and concessionaires.
• Monitors contractor performance to ensure adherence to contract terms and conditions.
• Documents and follows up on problems.
• Monitors, records sales to ensure NEX receives proper payment.
• Drafts contractor performance evaluations.
• Performs miscellaneous functions such as purchasing offices and services supplies using IMPAC card.
• Provides funding documents for work performed by PWC.
• Processes utility bills, computes necessary accruals.
• Invoices contractors, as applicable for their share of charges.
• Coordinates AT&T telephone work requests, etc.
• Distributes, tracks, extends, and reconciles monthly services inventory sheets.
• Maintains a variety of documents, records, logs, and files pertaining to service and expense accounting.
• Receives and distributes incoming mail.
• Sends outgoing messages.
• Coordinates work with a variety of associates including sales floor associates, vendors corporate accounting center, and contractors.

General Experience: 1 year progressively responsible clerical or office work of and kind in which the applicant has demonstrated the ability to perform satisfactorily at the grade level of the position.

Specialized Experience: 1 year progressively responsible experience performing clerical or administrative support duties or experience in a related area which demonstrates the ability to perform the work of the position.

Or Substitution of Education for Experience: 1-2 year academic study above the high school level may be substituted for each 6 months of 1 year of general and 1 year specialized.

Schedule: Part-time (20 - 34.5 hours)

Unposting Date: Jul 2, 2026, 3:59:00 AM