Research Administrator

Research Administrator

• Job Number: 26007

• Functional Area: Grants Administration/Management

• Department: Comp Sci & Artificial Intelligence Lab

• School Area: Schwarzman College of Computing

• Pay Range Minimum: $73,400

• Pay Range Maximum: $92,380

• Employment Type: Full-Time

• Employment Category: Exempt

• Visa Sponsorship Available: No

• Schedule:

• Pay Grade: 7

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Posting Description

RESEARCH ADMINISTRATOR, Computer Science and Artificial Intelligence Lab, performs comprehensive pre and post-award financial research administration (50%/50%) of the Laboratory’s sponsored activities; coordinates the preparation, review, and submission of government, industrial, foundation and other organizational proposals and ensures compliance with agency program announcement requirements and MIT’s policies and procedures; advises principal investigators (PI’s) and project leaders on all aspects of research administration and implements their subsequent decisions; monitors the daily financial performance of grants and contracts to ensure compliance with MIT and sponsor policies and meets regularly with principal investigators to review resource plans and budgets; prepares reports, financial analyses, forecasting, and other relevant information for the PI’s; prepares and submits required forms and financial reports in a timely manner; monitors and manages internal charge backs, payroll distribution and certification; analyzes and tracks cost sharing and cost encumbrances; and ensures timely close out of grants.

The full job description is available, here:

Job Requirements

REQUIRED: Bachelor's degree and a minimum of three years of transferrable experience in accounting, economics, or finance; receptivity to learning new business methods and computational skills required, as well as a demonstrated record of assuming greater responsibilities over time; knowledge of budgeting theory and practices including reporting requirements and procedures related to cost accounting and auditing; knowledge of budget preparation and administration, financial record keeping and reporting; proficiency in the analysis, interpretation, and evaluation of contractual terminology; financial management/forecasting skills and the ability to interpret financial data; ability to deal with confidential information and/or issues using discretion and judgment; ability to multi-task, prioritize, work with flexibility, and simultaneously manage numerous projects with varying degrees of complexity while meeting concurrent deadlines; ability to operate effectively in a fast-paced constantly changing environment; and strong interpersonal skills and customer service orientation including the ability to interact, cultivate trust and build rapport with a variety of constituents including faculty, staff and sponsors.

Will work occasional evenings and weekends, up to 20% time.

9/3/2026