HR Supervisor

JOB SUMMARY

Under the supervision of the HR Manager, the Human Resources Supervisor provides support to the Human Resources Department working on doing special projects and assisting with general administration regarding benefits, payroll, training, and development, legal compliance, and other human resources issues. Enjoy hands on work. The Human Resources Supervisor must be sensitive to issues of confidentiality, internal customer service and communication within a diverse staff.

SUPERVISORY RESPONSIBILITIES

Will supervise, assist and provide guidance to HR staff as needed.

ESSENTIAL DUTIES

*Monday - Friday 9am-5pm

• Conduct all employee relations investigations.
• Coordinates that employee files are up to date.
• Administer employee benefit programs including health, dental, vision, life insurance, disability, retirement plans, and leave programs; coordinate benefit eligibility, enrollment, termination, and payments.
• Oversee HRIS administration and data accuracy.
• Process payroll as needed.
• Oversee annual, 90-day, and 180-day performance evaluations.
• Coordinate annual open enrollment process, including benefit plan communications, group meetings, and system updates.
• Maintain compliance with all benefits-related laws (ACA, FMLA, COBRA, HIPAA, ERISA, etc.).
• Represents the organization in unemployment hearings as needed.
• Coordinates and administers the accommodation process, including receiving and documenting accommodation requests and engaging in the interactive process with employees.
• Assist in administering FMLA processing.
• Provides written employment verification.
• Coordinates and assists new hire orientation as needed.
• Provide training to the HR team as requested.
• Assists in the preparation of special events such as Agency Meetings, Annual Picnics, Christmas Party, and other office or company gatherings.
• Provides support in compliance in all areas of human resources.
• Assists with various Human Resources related audits.
• Provides support by entering, formatting, and printing information; organizing work; relaying messages.
• Protects operations by keeping HR information confidential.
• Assist in updating employee files.
• Coordinates mandatory annual sexual harassment prevention training in compliance with Illinois law.
• Monitors changes in federal, state, and local employment law and updates HR policies and procedures accordingly.
• Maintains and updates the employee handbook and HR policies.
• Ensures I-9 and other compliance documents for all new hires.
• Administers workers' compensation claims and coordinates return-to-work planning.
• Ensures required labor law postings are current at all HAS locations.
• Processes offboarding and termination paperwork, including COBRA election notices and final pay compliance.
• Coordinates recruitment activities, including job postings, interview scheduling, and offer letters.
• Processes personnel actions, including promotions, transfers, pay changes, and employment status updates.
• Administers the progressive discipline and corrective action process.
• Prepares HR metrics and reporting for leadership.
• Assists with HR vendor management, including benefits broker, payroll provider, and HRIS vendor relationships.
• Performs other duties as assigned by Manager.

REQUIRED SKILLS/ABILITIES

• Bilingual (English/Spanish) preferred.
• Must have above average communication and organizational skills, both verbal and written.
• Must be knowledgeable with laws and ordinances related to employment.
• Ability to relate to others in a sensitive, professional, and courteous manner.
• Ability to handle sensitive and confidential materials and to exercise discretion and independent judgment.
• Must have a valid State Driver's License and willingness to use personal vehicle in course of employment.
• Commitment to mission, vision, and values.
• HAS requires all employees to perform work on-site.
• Proficiency with the organization's HRIS and payroll systems, and Microsoft Office (particularly Excel).
• Ability to accurately calculate payroll deductions, benefit contributions, and related figures.
• Ability to define problems, collect data, establish facts, and draw valid conclusions when conducting employee relations investigations and administering the interactive accommodation process.
• Willingness and ability to travel among HAS's eleven Chicagoland locations as needed.

EDUCATION & EXPERIENCE

• Bachelor's degree in Human Resources or Business Administration, preferred or 2 years' work experience is preferred.
• SHRM-CP or PHR preferred.
• Must have supervisory experience and the ability to function under time frames within agency policy and procedures.

PHYSICAL REQUIREMENTS

Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

Employees must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodation will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

WORK ENVIRONMENT

This position requires on-site work at HAS facilities. The work environment is a typical office setting (cubicles) with a usually moderate noise level. Given the nature of employee relations investigations and the behavioral health services context, employees in this role may be exposed to sensitive matter.

COMPREHENSIVE BENEFITS

At HAS, we value our employees and offer a robust benefits package designed to support your health, well-being, and financial security. When you join our team, you'll receive:

• 19 Generous Paid Time Off (PTO)
• 13 Paid Holidays - Enjoy time off to rest and recharge
• Comprehensive Health Insurance - Affordable HMO, PPO, and HSA options through Blue Cross Blue Shield
• Dental & Vision Coverage - Choose from HMO or PPO dental plans and vision coverage through Blue Cross Blue Shield
• Flexible Spending Account (FSA)- Medical, dependent care and commuter
• Retirement Plan - 403(b)
• Life & Disability Insurance
• Education & Training Support - $200 dollars annual
• Voluntary Benefits
• EAP