Project Specialist

Company Description Biter & Associates, LLC is a professional search firm specializing in direct-hire recruitment and human resource services for a wide range of roles, from human resources and accounting/finance to management, sales, manufacturing and administrative positions. Our Client an international company, specializing in instrumentation, sensors, gauges and software for the oil & gas, food and medical industries. They are seeking a dynamic and results-driven Project Specialist to join their dynamic team. Coordinates and manages project orders as assigned following company procedures and policies. Verifies the observance of project execution activities to company procedures and policies. Serves as the primary customer contact for the duration of the project. Enters orders into the ERP system. Categorizes project files and specifications and shares with other participants. Organizes and conducts internal and external commencement meetings as demanded by the complexity of the project. Develops and owns the Project Plan including schedules, milestones, activities, procurement strategy, execution strategy, resources, communications, and risk analysis. Confirms there is alignment between the customer’s required delivery date and company commitment date, including milestone dates for document submittals and approvals, hold points, inspection, and testing dates. Analyzes project specifications and related data along with PMO engineering to provide accurate technical and sales order requirements to CAD technicians. Reviews drawings and product design(s) in conjunction with Senior Project Contract Coordinator (SPCS) and Project Management Engineering for compliance with company standards, customer contract requirements & related specifications, and recommends changes when necessary. Coordinates with document control to guarantee the timely submittal and approval of documentation delivery. Manages and takes ownership of the documentation files including worksheets and forms related to the project. Performs supplementary duties as needed. Coordinates with production, CoEs, subcontractors, and the customer throughout the life of the project to accelerate deliverables and approvals and provides ongoing progress reports. Monitors order progress and coordinates with engineering, procurement, planning, production, quality, and logistics to meet contractual project deadlines. Examines project records -product files, related documents, and correspondence- for accuracy. Reviews design documents, release, request, and change forms under the guidance of the SPCS or Project Management Team Leader prior to signature. Ensures proper project close-out; such as lessons learned, documentation completion, payment completion, and MRO handoff. Supports Project Proposals Specialists (PPS) with the preparation and submittal of sales quotations when required. A Bachelor’s Degree in related field such as Engineering or Business (preferred), coupled with 3+ years of project order management experience, or 6+ years of project order management experience in a manufacturing environment. Solid understanding of the EPC, Capital Projects, and Oil & Gas markets. Process industries instrumentation and controls experience preferred. Certified Associate Project Management (CAPM) preferred. Knowledge of sales application processes. Exhibits organizational skills, attention to details, and ability to meet deadlines. Strong verbal and written communication skills. Ability to take care of the customers’ needs while following company procedures and policies. Capacity to perform under pressure and work independently with minimal supervision. Computer literate and knowledge of Microsoft Office, Adobe Products, DMS, CAD, and ERP Systems. #J-18808-Ljbffr Biter & Associates