Coordinator - Program/Event (West Coast)

What You’ll Do Database management – manage promotional educational programs within the proprietary system Budget management – assisting customer representatives with their program planning budget to ensure they meet customer business rules and guidelines Selection or confirmation of venue, menu, audiovisual, and air/ground transportation arrangements Coordinate payment with venues/caterers and any other vendors Frequent daily communication with sales representatives and faculty as needed Review all venue contracts for accuracy/ensure customer compliance requirements are met Ensuring all event materials are complete and accurate Work closely with other team members to ensure successful execution of events Adherence to various policies (i.e., confidentiality, sensitive communication, intellectual property) Effectively manage a high volume of events while also responding to emails and phone calls Manage and monitor a high volume of emails daily. Cover after-hours phone line 5pm-midnight on a rotated basis (weeks selected by coordinator) Requirements High School diploma or equivalent; College Degree Preferred 1+ years experience in field or related area (Sales, Hospitality, Pharmaceutical, Medical Industry, and Customer Service) Pharmaceutical Speaker Bureau experience is a plus Pharmaceutical Event Planning experience is a plus Strong analytical and problem-solving skills Professional and clear oral and written communication and etiquette skills to successfully manage high phone and email volume Demonstrate ability to work in a fast-paced environment, changing planning activities and/or multitasking often to meet fluctuating customer /company priorities Proficiency in MS Office, Word, Excel (e.g., financial calculations, pivot tables, VLOOKUP’s), and Gmail preferred Located in PST or MST, or willing to work in those timezones. Nice to Have Exceptional attention to detail Ability to work and thrive in a team atmosphere Positive attitude and maintain a 'Whatever it Takes' attitude Ability to take on additional ad hoc tasks as needed to support the team Ability to maintain productivity while performing repetitive planning tasks every day Perks & Benefits Medical, dental, vision, and basic life insurance Flexible PTO and company paid holidays Retirement programs 1% charitable giving program Compensation Base pay: $22 - $28 per hour The salary range listed here has been provided to comply with local regulations and represents a potential base salary range for this role. Please note that actual salaries may vary within the range above or below, depending on experience and location. We look at compensation for each individual and base our offer on your unique qualifications, experience, and expected contributions. This position may also be eligible for other types of compensation in addition to base salary, such as variable bonus and/or stock bonus. Veeva is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin or ancestry, age, disability, marital status, pregnancy, protected veteran status, protected genetic information, political affiliation, or any other characteristics protected by local laws, regulations, or ordinances. If you need assistance or accommodation due to a disability or special need when applying for a role or in our recruitment process, please contact us at View email address on click.appcast.io. #J-18808-Ljbffr Veeva Systems