Administrative Assistant

OceanaGold is a global intermediate gold and copper producer with more than 35 years of exploration, development and operating experience. We have four operating mines – Haile in the USA, Macraes and Waihi in New Zealand, and Didipio in the Philippines and a global workforce of ~5,400 employees and contractors.

Our people, assets, and strategy are core to our success. Guided by our values—Care, Respect, Integrity, Performance, and Teamwork—we strive to be a trusted company people want to work for, partner with, supply and invest in, to create value. We are committed to safe and responsible mining that generates strong returns and contributes to sustainable development in the regions where we operate. OceanaGold is listed on the Toronto and New York Stock Exchanges (TSX: OGC; NYSE: OGC).

Job Description

Haile Gold Mine located in South Carolina is the largest gold mine on the East Coast of America. Our employees are at the heart of all we do. With 84% of our employees living in the surrounding community, they are neighbors and friends as well. Join our team, where your expertise can make a true impact!

The Underground Project Administrator provides administrative, safety, reporting, and office support to the Underground Project team. This role is responsible for coordinating office operations, maintaining project documentation and reporting systems, supporting health, safety, and environmental initiatives, and ensuring efficient communication and organizational support for project management and team members.

• Provide administrative support to the Underground Project Manager and team.
• Coordinate office activities, supplies, calendar management, meetings, and conference room scheduling.
• Maintain organizational charts, filing systems, reports, and project documentation.
• Record and distribute meeting minutes. 
• Support document control processes using Team Binder.
• Maintain daily, weekly, and monthly Underground Project reports.
• Track and file Underground and contractor statistics and records.
• Manage notice boards and communicate project, operational, and safety information.
• Promote and support health, safety, and environmental (HS&E) compliance.
• Assist with INX Management and safety administration activities.
• Ensure incidents are reported appropriately and safety communications are maintained.
• Foster a safe and environmentally responsible workplace. 
• Coordinate IT access and hardware requests for employees.
• Communicate effectively with stakeholders to support a collaborative work environment.
• Provide high-quality customer service and support to internal team members

Qualifications

• 2-3 years of experience in an administrative or project support role.
• Strong organizational skills with exceptional attention to detail.
• Experience supporting project management processes and documentation.
• Effective verbal and written communication skills.
• Strong customer service and teamwork orientation.
• Proficiency with Microsoft Office applications.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Physical Requirements:

• While performing the duties of this job, the employee is regularly required to stand, sit, demonstrate manual dexterity, climb stairs, talk, hear, and see.
• Must be able to work shift work with 10-hour shifts.
• Occasionally may be required to lift moderately heavy objects (up to 50 pounds) during the workday.
• Work is in a surface mine plant setting, which may include exposure to extremes in temperature and humidity.
• Personal protective equipment is required when performing work in a mine environment, including hart hat, hearing protection, safety glasses, safety footwear, and as needed, respirator, rubber steel-toe boots, protective clothing, gloves, and any other protective equipment as required.

Additional Information

WHAT'S ON OFFER:

• Competitive salary + short-term and long-term bonus
• Comprehensive benefits package including health, vision and dental insurance, 401K, and more
• Great residential location close to Charlotte SC, and is located between the mountains and sea.
• Long service recognition
• Living Our Values recognition program
• In-office snack shop
• Monthly paid training available and professional development
• Supportive work environment with a focus on safety and teamwork
• Access to OceanaGold Employee Assistance Program (EAP)
  

YOU MATTER:  OceanaGold is committed to providing equal employment opportunities. We believe a variety of perspectives are not only welcome – they are essential to our success. Should you require any assistance applying for this opportunity, please contact us at View email address on us.fitly.work

PLEASE NOTE: APPLICATIONS FROM AGENCIES WILL NOT BE ACCEPTED