Administrative Assistant
$26.44 - $33.65 per hourThe Kinetic Group Operations LLC
Job Duties
What you’ll do:
Administrative & Department Support
• Manage calendars for Legal, HR, and Marketing teams, as requested.
• Arrange travel, prepare and process expense reports, and coordinate meetings.
• Plan, coordinate, and support company and departmental events, including trainings and corporate functions.
• Sort and distribute mail for Legal, Compliance, HR, and Marketing.
• Review and process invoices, check requests, and wire transfers.
Legal & Compliance Support
• Assist with due diligence/screenings and foreign visitor management by gathering necessary documents and inputting data into required databases.
• Coordinate onboarding and documentation for outside counsel.
• Serve as a trusted liaison between Legal/Compliance and internal stakeholders.
• Notarize legal and business documents, including affidavits (active Notary commission preferred).
• Track and manage attorney Continuing Legal Education (CLE), State Bar compliance and license renewals, and professional memberships.
• Ensure adherence to privacy, data protection, and ethical standards.
Marketing & Customer Support Coordination
• Support Marketing with processing no charge orders and submitting credit card applications.
• Work with Customer Support to place orders, resolve issues, and track orders for Marketing team shooters.
• Serve as a liaison between Marketing and team shooters.
• Generate timely reports, including:
o no charge order recap
o AA recap
o open order reports for shooters
o kids and clays recap
o additional reports as requested
Office Operations
• Order and maintain office supplies; assist with shipping and creating labels (FedEx, USPS, UPS).
• Order merchandise for events, as requested.
• Handle sensitive and confidential information using sound judgment and discretion.
• Perform additional duties as assigned.
Minimum Education Required
High school diploma or GED required.
Minimum Experience Required
2+ years of general office or administrative experience.
Shift
First (Day)
Number of Openings
1
Compensation
$26.44 - $33.65 / Hourly
Postal Code
55303
Job Type
Full Time
Place of Work
On-site
Requisition ID
Administrative Assistant
Job Benefits
At The Kinetic Group, we believe the people who build great products deserve great support. That's why we offer day-one healthcare coverage, company-paid parental leave, a dollar-for-dollar 401(k) match up to 6%, career development opportunities, education assistance, and paid time away from work to help you thrive both professionally and personally.
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