Legal Assistant

Legal Assistant

A medical negligence and general liability defense practice is seeking a Legal Assistant to provide administrative support to attorneys and paralegals. The role involves litigation support, court filings, calendar management, deadline monitoring, document preparation, and maintaining organized electronic client files.

Responsibilities include:

• File and serve motions, discovery, and other pleadings to appropriate parties.
• Schedule court appearances, client meetings, depositions, and other engagements, ensuring there are no scheduling conflicts.
• Proactively monitor deadlines and notify attorneys of pending deadlines.
• Create, maintain, and retire files in accordance with firm policies.
• Draft basic litigation-related documents.
• Provide outstanding client service by greeting guests, responding to work requests, scheduling meetings, and conducting teleconferences.
• Provide proactive administrative support to attorneys and paralegals.
• Maintain strong attention to detail.
• Maintain strict confidentiality of matters and information.
• Respond to requests with a sense of urgency and effectively prioritize work.
• Interact with court personnel, attorneys, and staff professionally to obtain and provide data, answer questions, and resolve problems.
• Prepare and review letters and memoranda according to firm standards using word processing and document management systems.
• Download court documents and pleadings and save them to appropriate files and subfolders.
• Properly maintain client files, folders, and subfolders, with organized electronic client files being an absolute priority.
• Maintain attorneys' calendars.
• Assist in managing client contacts and emails, printing documents, and processing mail.
• Process requests for payment and reimbursements.
• Communicate clearly and concisely in a professional manner.
• Demonstrate knowledge of the litigation process and general court operations.
• Read and understand the differences between various litigation-related pleadings.
• Maintain strong verbal and written communication skills.
• Work in person at least three days per week, with hybrid work arrangements negotiable after 90 days.

Qualifications include:

• 2+ years of experience as a Legal Assistant within a law firm, supporting attorneys practicing medical malpractice defense litigation or other defense litigation preferred.
• Education beyond high school or coursework related to the legal industry preferred.
• Knowledge of the functions and jurisdictions of local, state, and federal courts and related agencies.
• Proficiency in MS Office Suite, including Word, Excel, and Outlook.
• Experience with billing software and online document management software preferred.
• Proficiency with electronic filing procedures in state and federal courts, including Colorado and preferably New Mexico courts.
• Expertise in using Outlook Calendars to schedule and maintain attorneys' busy court schedules.
• Experience creating and maintaining documents, including formatting, inputting, editing, retrieving, and copying, as well as coordinating case preparation.
• Minimum typing speed of 65 WPM required.
• Highly organized, with the ability to multitask and manage competing priorities in a fast-paced environment.
• Excellent communication and organizational skills.

Benefits include:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off

Job Type: Full-time

Experience Requirement: Legal Assistant: 2 years (Required)

In-person work required. Hybrid work arrangements negotiable after 90 days - at least three days per week.