Real Estate Executive Assistant

Job Description

Job Description

We're not looking for someone to fill a role — we're looking for someone ready to grow into one. If you believe the work you do every day connects to something larger, and you're drawn to a culture built on excellence, integrity, and real impact, keep reading.

This position spans a wide range of responsibilities: client care, database management, event support, and marketing assistance. The variety is intentional — we want someone who thrives across multiple lanes, not just one.

If that sounds like your kind of challenge, we'd love to hear from you

$20 - $30 hourly

• Manage HubSpot CRM (with help onboarding)
• Keep all contact data clean and tagged
• Add new contacts and ensure completeness
• Send cards (birthday, home anniversary, life events)
• Monitor SOI life events on social media
• Maintain past client follow-ups
• Plan client events/giveaways
• Coordinate referral partner relationships
• Track outreach and client notes
• Coordinate and personalize closing gifts
• Request and manage client testimonials
• Prepare listing documentation and ensure completeness
• Input listings into MLS in an accurate and timely manner
• Assist with digital marketing strategy and deployment
• Assist with administrative duties
• This position also has the potential to add transaction coordination duties as skill and responsibility level grow

The ideal candidate for this role will be innately curious, detail-oriented, tech-savvy, loyal, and excited to grow with us. Experience in many of the above responsibilities is a must. An active real estate license is a bonus, but not required.

Over the past seven years, Gina Fox has built a thriving business rooted in integrity, empathy, and results.

In 2025, she was honored as one of the National Association of REALTORS(r) 30 Under 30, a distinction that recognizes top young professionals across the country for their innovation, leadership, and commitment to the industry.

Gina is known for her hands-on, highly personalized approach with every client she serves. She has a gift for educating and empowering first-time homebuyers, guiding them through each step of the process with clarity and care. Sellers value her strategic mindset, market knowledge, and eye for presentation, all aimed at maximizing their home’s value and minimizing stress. With a focus on proactive communication, clear expectations, and a calm yet confident presence, Gina ensures her clients feel supported from start to finish.

Gina and her husband, Carson, live in Greenville with their daughter, Hallie, and Goldendoodle, Stella.