Administrative Coordinator

Administrative Coordinator — CMC Regulatory Affairs Responsibilities: Provide comprehensive administrative support to CMC Regulatory Affairs leadership. Manage complex calendars; coordinate leadership meetings and large-scale events (planning, logistics, scheduling). Lead travel coordination and submit Concur travel reports for executives. Support office space coordination (Foster City) and arrange resources to meet timelines. Coordinate annual budget preparation; review monthly budgets and investigate/research variances. Coordinate large-event activities; liaise with guests and speakers and coordinate related needs (travel, hotels, expense reports, presentation tools/materials). Screen/prioritize manager mail and email; manage manager calendars (including OOO calendars). Support departmental operations and budget activities; drive multiple projects to completion. Use Excel, ChemDraw, FileMaker Pro, Access, and PowerPoint to create graphs, charts, spreadsheets, and LCD presentations; create draft documents/templates/reports from raw data (may use internet searches). Act as a resource and cross-train to cover other administrative assistants during extended absences. Qualifications/Skills: High school diploma + 3–5+ years administrative experience. Strong verbal, written, and interpersonal skills; excellent attention to detail. Knowledge of administrative/office policies; advanced office software skills. Proofreading/editing ability for technical documents. Ability to juggle multiple priorities and complicated calendars across executives/external personnel; proactive with minimal supervision. Customer-service orientation, professionalism, strong team player; ability to handle confidential materials. Compensation/Benefits Salary range: $109,650.00–$141,900.00; may include discretionary annual bonus/stock incentives; paid time off; medical/dental/vision/life insurance. #J-18808-Ljbffr