Data Entry Clerk

General Summary

Performs varied tasks in a business or medical office setting under the direction of the data & information specialist, including data entry and review for Texas Kids Intervention Data System (TKIDS) and ensures reports are accurate, clerical duties to include answering the telephone and other clerical support and the maintenance of case files.

Primary Responsibilities

Responsible for data entry in a timely and accurate manner into the TKIDS web-based information system using an electronic health record system.

Responsible for compiling and verifying accuracy of data entered via reports from EHR and TKIDS systems to eliminate duplication of data; verifies entered data by reviewing, correcting, deleting, or re-entering data. Maintains record of monthly TRAD report verification completed.

Utilizes spreadsheets to enter, store and/or retrieve information as requested or otherwise necessary, and summarizes data in preparation of monthly reports.

Maintains data entry requirements by following data program techniques and procedures. Maintains operations by following policies and procedures; reporting needed changes.

Responsible for maintaining recordkeeping systems, confidential files and other related information for department needs. Responsible for proofreading material and make necessary corrections following standard office procedures

Any other duties assigned by Supervisor or Program Director.

Work Experience

Required

3-5 years in a fast paced/high volume business/medical office setting

Preferred

Knowledge of Medical Terminology

Education/Certifications/Licensure

Required

A high school diploma or GED with a minimum of three (3) years relevant employment experience.

Must be able to work cooperatively and effectively with other Program and Agency personnel.

A valid driver’s license, satisfactory safe driving record and auto insurance required.

Must authorize and pass a criminal history background check, and must pass a pre-employment physical exam.

Skills

Required

Three years of proficiency with Microsoft Office

Knowledge of standard office equipment and standard office software applications

Able to efficiently organize, proofread, problem solve and multitask

Word Processing Speed of at least 50 wpm

Exceptional written and verbal communication skills, high attention to detail, accuracy, reliable, flexible and be a team player

Preferred

Competent with Google apps such as sheets, docs and drive.

Internet skills including preferred use of emails, group messaging and data collection.

Bilingual ability (English/Spanish)

Physical Requirements If a preliminary offer of employment is extended, a physical will be required before the offer can be accepted.

Light to medium physical duties include standing, walking, reaching, bending, hearing, talking for up to eight (8) hours a day. Must have good vision. Must be able to lift thirty-five pounds. Lifting will be primarily confined to occasional on premises lifting of boxes of office supplies and minor office equipment. Non-physical demands include performing multiple tasks simultaneously, the ability to meet multiple deadlines, judgment decisions and working closely with others as part of a team.