Administrative Assistant

A bit about us:

Our law firm specializes in Civil Rights, Labor & Employment, commercial and governmental Law. We pride ourselves on Equality for all. We have represented clients in courts, arbitration, and administrative forums throughout California and the United States. With over 40 years of experience we are proud of our reputation and pride ourselves on superior client service approaching everyone with compassion and dignity.

Why join us?

• Stable organization - 40 years in Civil Rights Law
• Join a well established team who is invested in your growth, development and continued success
• Rewarding work and responsibilities
• Excellent culture and peers
• Parking Stipend $200 per month
• 401k plan w/ company matching after 60 days
• Paid Training
• Medical after 60 days
• Voluntary Benefits (dental, vision, disability, life insurance) after 60 days
• Paid Time Off (holidays/ vacation) after 90 days
• Bereavement

Job Details

Job Details:

We are currently seeking a dynamic and enthusiastic individual to join our team as a Permanent Administrative Assistant. This is an exciting opportunity for a seasoned professional to apply their skills and knowledge in a fast-paced legal environment. The ideal candidate will have a strong background in law firm administration and a deep understanding of the legal industry. You will be working in a stimulating and rewarding environment where your contributions will make a significant impact.

Responsibilities:

As a Permanent Administrative Assistant, your duties will include but are not limited to:

1. Provide comprehensive administrative support to our legal team, including scheduling meetings, managing calendars, and coordinating travel arrangements.
2. Prepare, edit, and format legal documents, reports, and presentations with high attention to detail.
3. Maintain and organize digital and physical files, ensuring all documents are up-to-date and easily accessible.
4. Liaise with clients and other legal professionals, demonstrating excellent communication and customer service skills.
5. Assist in the preparation and filing of legal documents with courts and other relevant bodies.
6. Monitor deadlines and manage case timelines, ensuring all tasks are completed in a timely and efficient manner.
7. Perform legal research and assist in case preparation as needed.
8. Handle confidential information with discretion and integrity.

Qualifications:

The ideal candidate for the Permanent Administrative Assistant role will possess the following:

1. A minimum of 5 years of experience in an administrative role within a law firm.
2. Proficiency in legal research tools and legal case management software.
3. Exceptional organizational skills and the ability to manage multiple tasks and deadlines simultaneously.
4. Excellent written and verbal communication skills.
5. High level of proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
6. Demonstrated ability to handle confidential information with discretion.
7. Strong problem-solving skills and the ability to work independently and in a team.
8. A keen eye for detail and a strong commitment to accuracy.
9. Bachelor's degree in Legal Studies, Business Administration or related field is preferred.

This is an exciting opportunity for a highly motivated individual who is looking to take the next step in their career. If you are a proactive, organized, and detail-oriented professional with a passion for the legal industry, we would love to hear from you.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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