Assistant Property Manager

Job Title Assistant Property Manager Job Description Summary The Assistant Property Manager is responsible for assisting in all areas defined as a part of the Sr. Assistant Property Manager job description, as well as performing property administrator job duties if there is no property administrator role on the team. The Assistant Property Manager will ensure a high level of professionalism and foster positive relationships with tenants and clients. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES Provide full administrative support, including phone support, typing, reports, filing and distribution of correspondence. Coordinate office supplies in absence of a property administrator. Assist in lease administration activities, including abstracting leases and keeping our database current. Ensure all property files are prepared and maintained in an orderly and logical manner, including leases and contracts. Prepare and coordinate bid proposals and service contracts. Obtain aging report for management and follow up on all delinquencies, utilizing C&W or client-directed policies. Ensure invoices are processed in accounting with appropriate back‑up and according to established procedures. Coordinate tenant move‑ins and move‑outs, including furniture delivery and pick‑up. Oversee maintenance of work order and purchase order systems. Responsible for aspects of development and maintenance of a comprehensive Tenant Service Package, including tenant handbooks, tenant anniversaries, holiday gifts, park events, quarterly newsletters, and training meetings or programs for tenants; and ensure tenant information in the database is current and up to date. Update and maintain office procedures in the property Operations Procedure Manual under direction of manager. Ensure Certificates of Insurance for tenants and vendors are up to date. Oversee the processing of management and maintenance staff hours, expense reports, check requests for review and approval. Ensure that above‑standard tenant bill‑backs for electrical usage, after‑hours HVAC, and other similar charges are processed in a timely manner. Assist supervisor with aspects of annual budgets preparation and monthly financial reports, as well as preparation of bank deposits if processed at on‑site management office. Responsible for leading regular inspections of properties with janitorial and landscape providers and any other service provider as directed by the manager. Participate in performance oversight of all service contractors who perform contract services. KEY COMPETENCIES Customer Service Focus Organization skills Time Management skills Communication Proficiency (oral and written) Initiative Multi‑Tasking Sense of Urgency IMPORTANT EDUCATION High school diploma/GED equivalent; Bachelor’s Degree preferred. IMPORTANT EXPERIENCE At least 1 year of real estate property management or related experience. ADDITIONAL ELIGIBILITY QUALIFICATIONS Proficiency in Microsoft Office Suite. Demonstrates initiative and reflects a sense of urgency in daily duties by meeting or improving upon deadlines. WORK ENVIRONMENT This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Regular travel outside between properties in varying weather conditions is required. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties, the employee may need to stand and walk for extended or continuous periods of time, ascend and descend staircases, ladders, and/or step stools, and may be required to travel outside between buildings in varying outdoor weather conditions. The employee may also be regularly required to remain in a stationary position (sit or stand) for 85% of the time and operate office machinery. AAP/EEO STATEMENT C&W provides equal employment opportunity to all individuals regardless of race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. The company takes affirmative action to ensure that applicants are employed and employees treated without regard to any of these characteristics. Discrimination of any type will not be tolerated. OTHER DUTIES This job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice. ADA Accommodation In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at C&W, please call the ADA line at View phone number on click.appcast.io or email View email address on click.appcast.io. Please refer to the job title and job location when you contact us. #J-18808-Ljbffr